Staffing Coordinator

PACS

About The Position

The Staffing Coordinator ensures adequate and appropriate staffing of the facility nursing department based on resident needs, budget, census, and direction from facility administration. The role coordinates nursing schedules, tracks attendance, supports hiring and orientation administration, and works with nursing leadership and Human Resources to address staffing needs. The position also maintains employee records and confidentiality, supports committee and staff-development activities, and follows facility safety, security, and operational procedures. The position works throughout nursing-service areas, including drug rooms, nurses’ stations, and resident rooms. It involves frequent interruptions and interaction with residents, employees, visitors, family members, government agencies, and other departments. Work may extend beyond normal hours and include weekends, holidays, temporary work in other positions, or call-back during emergencies. The role may involve exposure to injury risks, infectious materials, hazardous chemicals, and other workplace conditions described in the posting.

Requirements

High school education or equivalent.
Ability to read, write, speak, and understand English, including reading technical procedures.
Ability to deal tactfully with personnel, residents, family members, visitors, government agencies, and the public.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to work supportively and harmoniously as a team member and contribute to teamwork.
Ability to make independent decisions when circumstances warrant.
Patience, tact, a cheerful disposition, enthusiasm, and willingness to handle difficult residents.
Willingness to seek out new methods and principles and incorporate them into existing nursing practices.
Ability to relate information concerning a resident’s condition and not pose a direct threat to workplace health and safety.
Ability to move intermittently throughout the workday and cope with the mental and emotional stress of the position.
Ability to see and hear, or use prosthetics that enable these senses to function adequately for the job.
Ability to function independently and demonstrate flexibility, personal integrity, and effective working relationships with residents, personnel, and support agencies.
Must meet facility general health requirements, including a medical and physical examination.
Ability to work with ill, disabled, elderly, emotionally upset, and sometimes hostile people.
Ability to push, pull, move, or lift at least 25 pounds to a height of at least 5 feet and carry or move that weight at least 50 feet.
May need to assist with resident evacuation during emergencies.
Willingness to work beyond normal hours, weekends, and holidays; temporarily work in other positions; and be called back during emergencies.

Responsibilities

Maintain current contact listings for resident-care employees and department managers, and maintain daily tardiness and absenteeism calendars.
Report excessive tardiness or absenteeism to the Director of Nursing Services (DNS) in accordance with facility policy.
Work with the Human Resource Director and DNS to schedule employees on modified work duties in accordance with restrictions and policy.
Complete nursing department employee records for hiring, job reclassification, and discharge; assist employees with scheduling-related forms.
Prepare and post monthly nursing schedules and work schedules, coordinate coverage and scheduling variances with the DNS, and assist with designated reports.
Respond to employee calls about staffing and scheduling, prepare correspondence as needed, and respond to applicant calls about openings and coordinate interviews when appropriate.
Ensure newly hired nursing staff receive time cards and schedules before orientation, and assist in obtaining staff information needed for daily posting requirements.
Consult with nursing staff and supervisors about staffing needs and problem areas, and make written or oral reports and recommendations to the DNS.
Review scheduling and staffing complaints and grievances and report them to the DNS.
Maintain effective working relationships across departments, carry out administrative tasks promptly, and assist in standardizing work methods.
Protect assigned user credentials and resident health information, and report suspected disclosure or unauthorized system access.
Attend required facility committee meetings, compile records and labor-issue reports for review, and implement committee recommendations as instructed.
Assist with CNA interviews when requested; maintain attendance and tardiness documentation and records of nursing staff certifications and licenses; verify new hires’ credentials and standing with state-approved agencies before orientation.
Maintain confidentiality of employee information and report known or suspected fraud to the Administrator.
Provide new nursing personnel with orientation schedules, assign orientation staff, communicate schedules to participating managers and staff, attend scheduled in-service training, and assist with related recordkeeping.
Report unsafe conditions and defective equipment promptly, and follow safety procedures when using office equipment.
Replenish nursing supervisory supplies as needed, report supply and equipment needs, and keep work areas clean with supplies and equipment properly stored.
Perform other related duties as needed to meet facility needs, including possible assistance with resident evacuation during emergencies.