Staffing Coordinator

Prime Healthcare•Garden Grove, CA

About The Position

The Staffing Coordinator provides staffing and scheduling support for assigned departments at Garden Grove Hospital Medical Center. In collaboration with the Chief Nursing Officer (CNO) and department leadership, the coordinator creates and revises department schedules by matching department needs with available personnel and meets schedule-posting deadlines according to hospital policy or a Collective Bargaining Agreement (CBA). The role schedules staff productively and cost-effectively using the organization’s staffing strategies, and evaluates and adjusts daily staffing to address paid time off, sick leave, leaves of absence, and other unexpected circumstances. The coordinator obtains staffing needs from assigned departments at regular intervals throughout the shift and rounds in units to make real-time changes, including flexing, floating, or filling staffing gaps. The role participates in hospital position-control meetings and works with C-suite leaders to review schedules and staffing reports, while forecasting needs to help avoid staffing emergencies. The coordinator supports the hospital’s review and approval process for requests for supplemental agency personnel. Responsibilities include promptly reviewing contracted-labor candidates for qualifications and submitting them to the CNO and department leadership for placement decisions, updating agency candidate orders in the Vendor Management System (VMS), ensuring incoming agency personnel have complete VMS compliance files, and reconciling VMS invoices for agency hours and charges in collaboration with Finance. The role also works to establish a pattern of agency reduction.

Requirements

High school diploma or equivalent.
Experience and proficiency with Microsoft Office applications.
Strong interpersonal communication skills.
Ability to excel in a fast-paced environment.

Nice To Haves

Healthcare experience, preferably in an acute care setting.

Responsibilities

Create and revise department schedules in collaboration with the CNO and department leadership, matching department needs with available personnel.
Meet schedule-posting deadlines according to hospital policy or the applicable Collective Bargaining Agreement.
Schedule staff productively and cost-effectively using organizational staffing strategies.
Evaluate and revise daily department staffing to address paid time off, sick leave, leaves of absence, and other unexpected circumstances.
Obtain staffing needs from assigned departments at regular intervals throughout the shift and through active rounding in units.
Make real-time staffing changes to flex, float, or fill gaps.
Participate in hospital position-control meetings and work with C-suite leaders to review schedules and staffing reports.
Forecast staffing needs to help avoid staffing emergencies.
Support the hospital’s review and approval process for supplemental agency personnel requests.
Review contracted-labor candidates promptly for qualifications and submit them to the CNO and department leadership for placement decisions.
Update agency candidate orders in the Vendor Management System (VMS).
Ensure incoming agency personnel have complete compliance files in the VMS.
Reconcile VMS invoices for agency hours and charges in collaboration with Finance.
Establish a pattern of agency reduction.