Staffing Coordinator

Fox Subacute - Philadelphia • Philadelphia, PA

82d

About The Position

Fox Subacute is seeking a highly organized and dependable Staffing Coordinator to manage daily and ongoing staffing needs for a long-term care facility. The role is responsible for maintaining appropriate staffing levels, preparing schedules, coordinating coverage for call-outs and vacancies, and working with nursing leadership and staff to support continuity of resident care. The ideal candidate is detail-oriented, responsive, professional, and comfortable working in a fast-paced healthcare environment.

Requirements

• High school diploma or equivalent required.
• Previous experience in staffing or scheduling required.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office and scheduling software.
• Ability to work independently and make sound decisions regarding staffing coverage.
• Professional and dependable, with the ability to maintain confidentiality.

Nice To Haves

• Healthcare- or business-related education.
• Experience in a long-term care, skilled nursing, assisted living, or healthcare setting.
• Experience with OnShift, Intelycare, or ShiftKey.
• Knowledge of nursing staff roles, shift requirements, and long-term care operations.

Responsibilities

• Develop, maintain, and adjust daily, weekly, and monthly nursing staff schedules.
• Coordinate staffing for all shifts, including weekends and holidays.
• Monitor staffing levels and identify coverage needs based on census and facility requirements.
• Respond promptly to call-outs, absences, and last-minute staffing changes.
• Contact qualified employees and agency staff to arrange shift coverage when needed.
• Maintain accurate staffing records, schedules, and attendance information.
• Communicate schedule changes clearly to nursing staff and management.
• Work closely with the Director of Nursing and other leadership to address staffing concerns.
• Track overtime, open shifts, agency utilization, and staffing patterns.
• Assist with maintaining compliance with facility staffing requirements and applicable regulations.
• Maintain confidentiality of employee and resident information.
• Provide professional customer service to employees while enforcing scheduling policies consistently.
• Perform other duties related to staffing and scheduling as assigned.

Benefits

• Competitive salary
• Medical, dental, and vision insurance
• Paid time off
• 401(k) / retirement plan
• Company-sponsored benefit programs
• Supportive and collaborative work environment
• Opportunities for professional growth

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED