Staffing Coordinator - Staffing Office, PRN, Day/Nights
About The Position
The Staffing Coordinator develops and maintains staffing schedules and related records in the MWHC Staffing Office. The role identifies potential staffing problems and resolves them as appropriate, performs timekeeping functions including monitoring time and attendance, and assists with payroll submission activities. The coordinator uses appropriate patient-care resources to meet staffing needs based on workload and patient-to-staff ratios for current and upcoming shifts. The role partners with Hub C3s and Unit C3s to address potential staffing concerns, shortages, or overages; fills vacancies resulting from reported Associate call-outs; and monitors staffing levels across the HealthCare System. The coordinator also identifies opportunities to reassign staff from overstaffed units to understaffed units, following the stated notification process. Additional duties include determining and communicating Staffing Office Associate assignments, supporting new Associate orientation, maintaining schedules and staffing assignments in API software, reviewing future departmental schedules for balance, planning additional staffing support for extended leaves, and monitoring badging errors and tardiness compliance with time-and-attendance policy.
Requirements
- High school graduate or equivalent.
- Minimum of 2 years of administrative healthcare experience.
- Basic computer and word-processing skills.
- Ability to work independently and manage time, multiple priorities, and resources to achieve goals.
- Ability to communicate information and ideas clearly in writing and verbally.
- Ability to organize and execute detailed plans and problem-solve to meet scheduling needs.
- Critical-thinking and analytical skills.
- Ability to multitask.
- Ability to communicate effectively and collaborate with a multidisciplinary team.
- Physical ability to sit and use arms and hands constantly; stand, walk, bend, and squat occasionally; and lift, push, and pull up to 10 lbs.
- Auditory and visual skills.
Nice To Haves
- Scheduling and staffing experience.
- Knowledge of and experience with Time/Attendance and Staffing applications.
Responsibilities
- Use appropriate patient-care resources to fulfill staffing needs based on workload and patient-to-staff ratios for current and upcoming shifts.
- Partner with Hub C3 to proactively address potential staffing concerns.
- Partner with Unit C3s to address staffing shortages or overages.
- Fill vacancies related to Associate call-outs reported by departments.
- Monitor staffing levels across the HealthCare System to ensure units meet appropriate patient-to-staff ratios.
- Assess opportunities to reassign staff from overstaffed units to understaffed units, notifying the Unit C3 before calling off staff.
- Determine Staffing Office Associate assignments for each shift and communicate them according to hospital guidelines.
- Assist with training new Associates during departmental orientation, including badge activation, scheduling, staffing policies, and payroll.
- Develop and maintain Staffing Office schedules.
- Review future departmental schedules for appropriate shift balance and communicate findings to the appropriate Manager.
- Identify and plan additional staffing support for units with Associates on extended leave, such as maternity or LOA.
- Perform daily maintenance of Staffing Office Associate assignments in API software.
- Monitor and track badging errors and tardiness compliance with Mary Washington Healthcare time-and-attendance policy.
- Perform other duties as assigned.
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What This Job Offers
Education Level
High school or GED
