Staffing Coordinator

Freedom Behavioral Hospital of Monroe•Monroe, LA

18d•Onsite

About The Position

The Staffing Coordinator coordinates and maintains nursing and support staff schedules across Freedom Behavioral hospital locations in Monroe and West Monroe. The role ensures staffing coverage meets patient care needs, regulatory requirements, and operational needs, and works with nursing leadership, Human Resources, and department managers to manage staffing levels, monitor overtime and agency utilization, and support recruitment and onboarding. The position also supports patient safety, staff satisfaction, and compliance by coordinating staffing needs, monitoring attendance, and making real-time staffing adjustments. The role may require early mornings, evenings, weekends, or on-call availability. The work environment is primarily indoors and may involve moderate to high noise, cleaning chemicals, fumes or airborne particles, dust, mist, and exposure risk associated with psychiatric patients in acute or crisis situations. This is a smoke-free workplace. A tuberculosis test must be documented during new-hire orientation and annually thereafter. Exposure Category II tasks involve potential exposure to blood, bodily fluids, or tissues. Physical requirements include standing for moderate periods (potentially 60–80% of a shift), sitting for at least four hours, walking, and lifting or carrying more than 10 pounds. The role also involves repetitive tasks and movements, reaching, handling, fingering, feeling, talking, hearing, and seeing. Stress may result from a hectic environment with frequent interruptions.

Requirements

High school diploma or equivalent.
Strong organizational and multitasking skills.
Ability to work in a fast-paced, high-pressure environment.
Knowledge of healthcare staffing needs and terminology.
Excellent communication and problem-solving skills.
Proficiency in scheduling software and Microsoft Office.
Effective verbal communication, organizational, and interpersonal skills.
Analytical problem-solving skills.
Ability to read and comprehend written instructions and follow verbal instructions.
Proficient knowledge of PC computers.
Basic understanding of DSM V diagnostic criteria.
Basic understanding of medical and psychiatric diagnoses and conditions.
Photo ID.
Social Security Card/Driver’s License.
Primary source verification of education and certification, if applicable.
CPR, completed by the end of unit orientation as evidenced by the skills checklist.
Behavioral Management Training, completed by the end of unit orientation and/or within 30 days of start date as evidenced by the skills checklist.
Ability to meet the described physical requirements and work environment conditions.

Nice To Haves

Associate or bachelor’s degree in healthcare administration, business, or a related field.
1–3 years of staffing, scheduling, or healthcare administrative experience.
Experience in a mental health or hospital setting.

Responsibilities

Create and maintain daily, weekly, and monthly schedules for nursing and support staff, including RNs, LPNs, and MHTs, across both hospital locations.
Monitor daily staffing levels for compliance with state regulations, patient census, and acuity requirements.
Coordinate staffing adjustments for call-ins, shift changes, PTO, and unexpected shortages.
Use staffing systems or software to manage schedules.
Collaborate with the DON, ADON, Nurse Manager, and HR Director to forecast staffing needs and identify shortages.
Proactively manage internal coverage and shift availability to help reduce reliance on agency staffing.
Maintain accurate records of schedules, time-off requests, overtime, and call-ins.
Communicate staffing updates promptly to nursing leadership and department managers.
Participate in hospital orientation processes, including presenting material as directed.
Support onboarding and scheduling coordination for new nursing hires during orientation and training.
Participate in workforce planning initiatives to improve staffing efficiency and retention.
Ensure staffing practices align with hospital policies, regulatory requirements, labor laws, staffing ratios, and patient care standards.
Track employee attendance, tardiness, and absenteeism.
Assist with FMLA and PTO tracking and scheduling accommodations.
Support a positive work environment by addressing staffing concerns.