Staffing Coordinator

Centinela Hospital Medical Center•Inglewood, CA

About The Position

At Centinela Hospital Medical Center, the Staffing Coordinator provides staffing and scheduling support for assigned departments. In collaboration with the Chief Nursing Officer (CNO) and department leadership, the coordinator creates and revises department schedules by matching department needs with available personnel and meets schedule-posting deadlines set by Hospital policy or a Collective Bargaining Agreement (CBA). The role schedules staff productively and cost-effectively using the organization’s staffing strategies, evaluates and revises daily staffing as needed, and responds to absences or other unexpected circumstances. The coordinator obtains staffing needs from departments throughout the shift, actively rounds in units, and makes real-time changes to flex, float, or fill staffing gaps. The position also participates in Hospital position-control meetings with C-Suite leaders to review schedules and staffing reports, and forecasts staffing needs to help avoid emergencies. The coordinator supports the Hospital’s review and approval process for supplemental agency personnel requests. Responsibilities include reviewing contracted labor candidates promptly, submitting qualified candidates to the CNO and department leadership for placement decisions, updating agency candidate orders in the Vendor Management System (VMS), and ensuring incoming agency personnel have complete compliance files in the VMS. In collaboration with Finance, the coordinator reconciles VMS invoices for agency hours and charges and works to establish a pattern of agency reduction.

Requirements

High school diploma or equivalent.
Experience and proficiency with Microsoft Office applications.
Strong interpersonal communication skills.
Ability to excel in a fast-paced environment.

Nice To Haves

Healthcare experience, preferably in an acute-care setting.

Responsibilities

Create and revise department schedules with the CNO and department leadership, matching department needs to available personnel.
Meet schedule-posting deadlines according to Hospital policy or the applicable Collective Bargaining Agreement.
Schedule staff productively and cost-effectively using organizational staffing strategies.
Evaluate and revise daily department staffing, including replacing personnel absent due to paid time off, sick leave, leave of absence, or other unexpected circumstances.
Obtain staffing needs from assigned departments throughout the shift and actively round in units to make real-time staffing changes, including flexing, floating, or filling gaps.
Participate in Hospital position-control meetings with C-Suite leaders and review schedules and staffing reports.
Forecast staffing needs to help prevent staffing emergencies.
Support the Hospital's review and approval process for supplemental agency personnel requests.
Review contracted labor candidates promptly, determine qualifications, and submit qualified candidates to the CNO and department leadership for placement decisions.
Update agency candidate orders in the Vendor Management System (VMS).
Ensure incoming agency personnel have complete compliance files in the VMS.
Reconcile VMS invoices for agency hours and charges in collaboration with Finance.
Establish a pattern of agency reduction.