Staffing Coordinator

Prime Healthcare • Inglewood, CA

6d

About The Position

The Staffing Coordinator provides staffing and scheduling support for assigned departments at Centinela Hospital Medical Center. In collaboration with the Chief Nursing Officer (CNO) and department leadership, the coordinator helps create and revise department schedules by aligning departmental needs with available personnel and meets schedule-posting deadlines established by Hospital policy or a Collective Bargaining Agreement (CBA). The role schedules personnel in a productive and cost-effective manner using organizational staffing strategies, and evaluates and adjusts daily departmental staffing to address paid time off, sick leave, leaves of absence, and other unexpected circumstances.

The coordinator obtains staffing needs from assigned departments at regular intervals during the shift and rounds in units to make real-time changes, including flexing, floating, and filling staffing gaps. The role participates in Hospital position-control meetings, works with C-suite leaders to review schedules and staffing reports, and forecasts needs to help avoid staffing emergencies.

The position also supports the process for requesting supplemental agency personnel. Responsibilities include promptly reviewing contracted labor candidates, submitting qualified candidates to the CNO and department leadership for placement decisions, updating candidate orders in the Vendor Management System (VMS), ensuring agency personnel have complete compliance files in the VMS, and reconciling agency invoices for hours and charges with Finance. The coordinator works to establish a pattern of agency reduction.

Requirements

• High school diploma or equivalent.
• Experience and proficiency with Microsoft Office applications.
• Strong interpersonal communication skills.
• Ability to excel in a fast-paced environment.

Nice To Haves

• Healthcare experience, preferably in an acute-care setting.

Responsibilities

• Provide staffing and scheduling support for assigned departments.
• Collaborate with the CNO and department leadership to create and revise department schedules based on departmental needs and available personnel.
• Meet schedule-posting deadlines according to Hospital policy or the applicable CBA.
• Schedule staff productively and cost-effectively using organizational staffing strategies.
• Evaluate and revise daily staffing, including replacing personnel unavailable because of paid time off, sick leave, leave of absence, or other unexpected circumstances.
• Obtain staffing needs from assigned departments at regular intervals during the shift and actively round in units to make real-time staffing adjustments.
• Make real-time staffing changes to flex, float, or fill gaps.
• Participate in Hospital position-control meetings and work with C-suite leaders to review schedules and staffing reports.
• Forecast staffing needs to help prevent staffing emergencies.
• Support the Hospital's request, review, and approval process for supplemental agency personnel.
• Review contracted labor candidates promptly, determine which candidates are qualified, and submit them to the CNO and department leadership for placement decisions.
• Update agency candidate orders in the Vendor Management System (VMS).
• Ensure incoming agency personnel have complete compliance files in the VMS.
• Reconcile VMS invoices with Finance for agency hours and charges.
• Establish a pattern of agency reduction.

Benefits

• Paid time off.
• 401K retirement plan.
• Medical coverage.
• Dental coverage.
• Vision coverage.
• Tuition reimbursement.
• Other voluntary benefit options.

What This Job Offers

• Education Level: High school or GED