Staffing Coordinator

PACS

About The Position

The Staffing Coordinator ensures adequate and appropriate staffing of the facility nursing department based on resident needs, budget, census, and direction from facility administration. The role maintains staffing and employee records, prepares nursing schedules, coordinates orientation and staffing communications, and supports nursing supervisors and facility committees. The position carries delegated administrative authority and responsibility for assigned duties and requires maintaining confidentiality and protecting resident and facility information. The coordinator works throughout the nursing service area, including nurses’ stations and resident rooms, and interacts with residents, employees, visitors, government personnel, and other departments. The role may involve frequent interruptions, work beyond normal hours, weekends and holidays, temporary work in other positions, and call-back during emergencies. Attendance at continuing education and in-service programs is also part of the position.

Requirements

High school education or equivalent.
Ability to read, write, speak, and understand English, including reading technical procedures.
Ability to deal tactfully with personnel, residents, family members, visitors, government agencies, and the general public.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to contribute to teamwork and work harmoniously with others.
Ability to make independent decisions when circumstances warrant.
Patience, tact, a cheerful disposition, enthusiasm, and willingness to handle difficult residents.
Willingness to seek out new methods and principles and incorporate them into existing nursing practices.
Ability to relate information concerning a resident’s condition and not pose a direct threat to workplace health and safety.
Ability to move intermittently throughout the workday and cope with the position’s mental and emotional stress.
Ability to see and hear, or use prosthetics that enable these senses to function adequately.
Flexibility, personal integrity, and ability to work effectively with residents, personnel, and support agencies.
Must meet facility general health requirements, including a medical and physical examination.
Ability to work with ill, disabled, elderly, emotionally upset, and sometimes hostile people.
Ability to push, pull, move, and/or lift at least 25 pounds to a height of at least 5 feet and carry or move that weight at least 50 feet.
May need to assist with resident evacuation during emergencies.

Responsibilities

Maintain current employee contact information, tardiness and absenteeism calendars, and related attendance records; report excessive tardiness or absenteeism to the Director of Nursing Services (DNS).
Coordinate staffing and scheduling, including monthly nursing schedules, coverage requests, time schedules, work sheets, and schedule variances with the DNS.
Complete and maintain nursing department employee records for hiring, job reclassification, discharge, scheduling, attendance, certifications, and orientation.
Assist employees with scheduling and staffing forms, and answer employee and applicant calls about staffing, scheduling, and position availability.
Coordinate interviews as appropriate and assist with interviewing CNAs when requested.
Coordinate modified work duty scheduling with the Human Resource Director and DNS in accordance with work restrictions and facility policy.
Ensure new nursing staff receive time cards, schedules, orientation schedules, and assigned orientation support before orientation; communicate orientation arrangements to unit managers and participating staff.
Confirm new hires’ licenses or certifications and standing with state-approved agencies before orientation; help maintain current nursing staff certification and license records.
Consult with nursing staff and supervisors regarding staffing and scheduling needs, identify problem areas, and make written or oral reports and recommendations to the DNS.
Assist with designated reports, prepare nursing labor issue reports for committees as directed, and collect and compile records for committee or DNS review.
Attend required facility committee meetings and implement committee recommendations as instructed.
Maintain confidentiality of employee information and resident protected health information; protect access credentials and report suspected disclosures, unauthorized system access, or fraud to the appropriate administrator.
Ensure unattended departmental computer workstations are logged off or protected by the automatic screen saver in accordance with facility policy.
Support a warm, calm, and positive facility environment and maintain effective working relationships with personnel and departments.
Attend scheduled in-service training and assist with records for facility education and orientation programs.
Report unsafe conditions, defective equipment, and equipment or supply needs to a supervisor; follow safety procedures when using office equipment.
Ensure nursing supervisory supplies are replenished and work areas, equipment, and supplies are properly stored.
Perform other related duties as needed to meet facility needs, including assisting with resident evacuation during emergencies when necessary.