Staffing Coordinator

PACS•Centennial, CO

About The Position

The Staffing Coordinator ensures adequate and appropriate staffing of the facility nursing department to meet residents’ needs, based on budget, census, and direction from facility administration. The role maintains nursing schedules, staffing records, attendance documentation, and related reports; coordinates orientation and hiring-related processes; and works with nursing leadership, human resources, employees, applicants, and other departments. The position also supports committee activities, staff development, workplace safety, supply readiness, confidentiality, and the facility’s information-security procedures. The role operates throughout nursing-service areas, including drug rooms, nurses’ stations, and resident rooms. Work involves frequent interruptions and interaction with residents, personnel, visitors, and government representatives, including people who may be hostile or emotionally upset. The position may require work beyond normal hours, on weekends and holidays, temporary coverage in other positions, and callback during emergencies. Exposure to workplace hazards, infectious materials, and potentially hazardous chemicals may occur.

Requirements

High school education or equivalent.
Ability to read, write, speak, and understand English and read technical procedures.
Ability to deal tactfully with personnel, residents, family members, visitors, government agencies or personnel, and the general public.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to support teamwork, make independent decisions when circumstances warrant, and work harmoniously with other personnel.
Patience, tact, a cheerful disposition, enthusiasm, and willingness to handle difficult residents.
Willingness to seek out new methods and principles and incorporate them into existing nursing practices.
Ability to relate information concerning a resident’s condition and not pose a direct threat to others’ health and safety in the workplace.
Ability to move intermittently throughout the workday and speak and write English understandably.
Ability to see and hear, or use prosthetics that enable these senses to function adequately for the job.
Flexibility, personal integrity, independent functioning, and ability to work effectively with residents, personnel, and support agencies.
Ability to relate to and work with ill, disabled, elderly, emotionally upset, and sometimes hostile people.
Ability to push, pull, move, or lift at least 25 pounds to a height of at least 5 feet and carry or move that weight at least 50 feet.
Ability to meet facility general health requirements, including a medical and physical examination.
Ability to assist in resident evacuation during emergencies when necessary.

Responsibilities

Maintain current contact information for resident-care employees and department managers, and maintain daily tardiness and absenteeism calendars.
Report excessive employee tardiness or absenteeism to the Director of Nursing Services (DNS) according to facility policy.
Coordinate modified-duty scheduling with the Human Resource Director and DNS in accordance with work restrictions and facility policy.
Complete nursing-department employee records for hiring, job reclassification, and discharge; help employees complete scheduling-related forms.
Prepare monthly nursing schedules, coordinate employee requests, ensure unit coverage, complete and post work sheets and time schedules, and coordinate schedule variances with the DNS.
Assist with filing designated reports, staffing duties, and other tasks for nursing supervisory personnel; respond to employee calls and prepare correspondence as needed.
Respond to applicant calls about position availability, coordinate interviews as appropriate, and ensure new nursing staff have time cards and schedules before orientation.
Obtain nursing-care staff information needed for daily posting requirements and consult with staff and supervisors about staffing needs and service improvements.
Provide written or oral staffing and scheduling reports or recommendations to the DNS; review relevant complaints and grievances and report them to the DNS.
Maintain effective working relationships across departments and carry out administrative functions promptly and consistently.
Protect access credentials and resident protected health information; promptly report suspected or known disclosure violations and unauthorized attempts to access facility information systems.
Attend required facility committee meetings, compile records and labor-issue reports for committee or DNS review, and implement committee recommendations as instructed.
Assist with CNA interviews when requested and maintain attendance, tardiness, certification, and license records for nursing-department employees.
Confirm new hires’ licenses or certifications and standing with state-approved agencies before orientation; maintain confidentiality of employee information.
Report suspected or known fraud to the Administrator and ensure unattended departmental workstations are logged off or secured by the approved screen-saver procedure.
Provide new nursing personnel with orientation schedules, assign orientation staff, communicate schedules to unit managers and participating staff, attend scheduled in-service training, and assist with education and orientation records.
Immediately report unsafe conditions or defective equipment and follow safety procedures when using office equipment.
Replenish nursing supervisory supplies as needed, report supply or equipment needs, and leave work areas clean with equipment and supplies properly stored.
Move intermittently during the workday, communicate effectively, cope with job-related mental and emotional stress, and work effectively with residents, personnel, and support agencies.
Meet facility health requirements, including medical and physical examinations, and be able to assist with resident evacuation during emergencies when necessary.
Perform other related duties as needed to meet facility needs; management may assign or reassign duties and responsibilities.