Staffing Coordinator/Receptionist

Hyve Solutions•Olive Branch, MS

20d

About The Position

The Staffing Coordinator/Receptionist supports facility reception, candidate and visitor services, contingent workforce administration, and Human Resources and Talent Acquisition activities. The role verifies and welcomes people entering the facility, handles mail and badge issuance, and responds to routine questions from contingent workers. It also coordinates interviews and new-hire orientation communications, processes I-9s, supports employee programs, and assists with staffing, attendance, payroll discrepancy, and workforce status processes. The position provides administrative support to supervisors, managers, staffing partners, and HR and Employee Relations partners.

Responsibilities

Manage the front desk, verify parties entering the facility, maintain a visitor log, and greet candidates, customers, vendors, and other visitors while providing direction and support.
Receive FedEx, UPS, and U.S. Mail deliveries and distribute them to the appropriate parties.
Provide support to contingent workers by answering routine questions and generating new or replacement badges.
Schedule interviews for the Talent Acquisition team and send new-hire orientation emails.
Process I-9 forms for new hires.
Support the HR team with open enrollment, the Glint survey, and employee engagement events.
Provide translation support to Employee Relations partners.
Assign lockers and complete locker audits.
Support the process for converting contingent workers to Hyve employees.
Work with staffing partners and payroll to address payroll discrepancies.
Process the contingent worker attendance bonus report and staffing metrics report.
Provide additional support to supervisors and managers as needed.
Provide supervisors and managers with daily updates on call-outs.
Process contingent worker terminations and requests for corrective actions, coaching, and counseling.
Maintain adequate supplies of badge cards, environmental policy cards, and lanyards for new-hire orientation, and conduct monthly inventory of these items.