Staff Coord, Admin

Otis • Anchorage, AK

1d • Onsite

About The Position

Otis Elevator Company is seeking a highly effective, organized, ambitious, self-reliant, and focused office coordinator. The role performs a wide range of administrative functions and requires problem-solving skills with minimal direction. The successful candidate will be a team player who can handle sensitive information and maintain perspective under pressure. The coordinator provides administrative support to branch sales and operations staff and helps manage office processes, payroll, accounts payable, purchasing, and customer communications.

Requirements

• At least 4 years of office administrative support experience.
• Excellent computer skills and proficiency in Microsoft Word, Outlook, and Excel, with an aptitude for learning company-specific software.
• Exceptional written and verbal communication skills.
• Detail-oriented and organized.
• Demonstrated proficiency in planning, organizing, prioritizing, and multitasking.
• Ability to manage workflow efficiently, work independently, show initiative and good judgment, and be a team player.
• Ability to handle sensitive and confidential information.
• Customer-focused, with the ability to interact professionally with customers.

Responsibilities

• Answer phones and assist internal and external customers.
• Handle filing, departmental organization, and overall office management.
• Log and mail checks.
• Provide administrative support to branch sales and operations staff.
• Support the branch with payroll management.
• Process accounts payable invoices and manage and process draft check requests.
• Set up large purchase orders and process payments for office vendors, such as janitorial services, uniforms, garbage removal, and shredding services.
• Sort and distribute incoming mail.
• Order office supplies and kitchen food supplies.
• Complete other administrative tasks and assignments at the request of leadership.

Benefits

• Otis Employee Scholar Program, through which the company sponsors colleagues pursuing degrees or certification programs.
• Opportunities, training, and resources to build leadership and capabilities in Sales, Field, Engineering, and Major Projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed