Asst Medical Staff Coord

Hurley•Flint, MI

About The Position

The Assistant Medical Staff Coordinator provides administrative assistance to the Medical Staff Coordinator, handling sensitive reports, files, and highly confidential matters with discretion and tact. Much of the work is intended to relieve the Medical Staff Coordinator. The role primarily supports maintenance of medical staff records for licensure and accreditation requirements and participates in quality assessment and continuous quality improvement activities. All duties are performed courteously and with a customer-focused approach consistent with the Hurley Family Standards of Behavior. The position works under the direct supervision of the Medical Staff Coordinator and the general direction of the Chief of Staff and Vice President & Chief Medical Officer, who assign work and review it for completeness and accuracy.

Requirements

High school graduate or GED equivalent.
Three years of experience performing responsible and difficult clerical or secretarial work.
Considerable knowledge of modern office practices and procedures and/or technical or medical terminology.
Willingness to learn new procedures and adapt to regulatory, accreditation, and licensure changes affecting professional staff practices and hospital operations.
Ability to type from plain copy at 50 words per minute.
Ability to independently compose and compile effective correspondence.
Ability to understand and follow oral and written instructions.
Ability to assemble and organize data and prepare accurate reports from it.
Ability to make independent decisions in accordance with medical center and departmental rules, regulations, policies, and procedures.
Ability to work professionally with ambiguity.
Ability to communicate effectively and courteously with employees, physicians, patients, and the public.

Responsibilities

Assist with processing applications for medical staff membership and clinical privileges by requesting and reviewing information and maintaining records.
Assist with processing reappointment applications for medical staff membership and clinical privileges by requesting, reviewing, and verifying information, obtaining approval, and maintaining records.
Assist with preparing materials and planning monthly and semi-annual meetings, and attend meetings as needed.
Maintain appropriate medical staff files and confidential records.
Take meeting minutes and provide clerical and administrative support for meetings and functions as requested.
Maintain current medical staff rosters, departmental and specialty lists, alternate physician lists, clinical privileges lists, and other lists needed by the Medical Staff Office.
Maintain a retrievable aggregated database of medical staff members’ state and federal licenses, insurance, board certification, other relevant demographic information, and PPD testing.
Maintain confidential physician hospital performance records and assist with preparing and mailing meeting notices and agendas.
Communicate the coordinator’s instructions to relevant individuals and furnish and obtain highly confidential information.
Provide comprehensive administrative support to the Medical Staff Coordinator and Medical Staff Office.
Plan and implement office practices and procedures, including maintaining and revising document flow.
Identify issues the Medical Staff Coordinator needs to know about and communicate them appropriately.
Work on special projects as assigned.