Contracts Administrator

Aston Carter • Chula Vista, CA

1d • $46 - $50 • Onsite

About The Position

The Staff Contracts Administrator supports day-to-day contract administration for a defense and maritime business providing compressors, pumps, replacement components, overhaul services, and technical support for the U.S. Navy’s surface and submerged fleet. The role reviews, negotiates, acknowledges, and administers customer orders, contracts, and modifications, ensuring contractual requirements are clearly communicated and maintained throughout the organization.

The position covers contract validation, client communication, work authorization coordination, records management, government contract compliance, negotiations, audit support, and contractual guidance for cross-functional stakeholders. It involves complex government contracts and close collaboration with Program Management, Legal, Finance, Quality, Business Development, and Operations across multiple locations. The role is based in a contracts-focused office in Chula Vista, California, and is fully onsite.

Requirements

• Bachelor’s degree or higher in Business Administration, Legal Studies, or a related discipline, or equivalent relevant experience in lieu of a degree.
• At least 5 years of related contracts administration experience, preferably in Navy ship repair, Department of Defense, or technical services environments.
• Working knowledge of FAR/DFARS requirements and government flow-down obligations.
• Hands-on experience administering government contracts, including exposure to complex defense or maritime programs.
• Experience reviewing and negotiating contracts, purchase orders, modifications, NDAs, teaming agreements, and other contractual documents.
• Strong understanding of contract law, with experience drafting, reviewing, and negotiating commercial and government terms and conditions.
• Familiarity with government contract vehicles such as FFP, T&M, and IDIQ.
• Working knowledge of ERP platforms, specifically Oracle, for contract and data management.
• Proficiency with Microsoft Office applications.
• Understanding of CAS, TINA, DCAA, and CPSR audits.
• Ability to meet applicable U.S. export-control requirements for ITAR/EAR-controlled information.
• Strong written and verbal communication skills, including the ability to explain complex contractual concepts clearly.
• Excellent organization, problem-solving, and multitasking skills, with the ability to manage multiple priorities.

Nice To Haves

• CPCM (Certified Professional Contracts Manager) or CFCM (Certified Federal Contracts Manager) certification.
• Experience in Navy ship repair, defense, or technical services environments.
• Experience supporting government contract compliance, including FAR/DFARS, CAS, TINA, DCAA, and CPSR requirements.
• Ability to collaborate effectively with Program Management, Legal, Finance, Quality, Business Development, and Operations.
• Demonstrated ability to identify and mitigate contractual risk through analysis and negotiation.
• Interest in process improvement and enhancing contract administration practices.
• Comfort working with complex government contracts and addressing non-routine, high-impact contractual issues.

Responsibilities

• Review, validate, and acknowledge customer orders, contracts, and modifications for accuracy and compliance with contractual requirements.
• Negotiate contract terms, purchase orders, modifications, nondisclosure agreements, teaming agreements, and other contractual documents to protect organizational interests and mitigate risk.
• Administer contracts throughout their lifecycle and maintain accurate, complete contractual records and documentation.
• Coordinate work authorizations and provide internal teams with clear, timely direction based on contractual obligations and scope of work.
• Communicate with clients and internal stakeholders to clarify requirements, resolve issues, and provide contract-status updates.
• Ensure compliance with FAR/DFARS requirements, government flow-downs, and other government-contract regulations.
• Support government contract audits, including CAS, TINA, DCAA, and CPSR-related reviews, by providing documentation and responding to inquiries.
• Provide contractual guidance to Program Management, Legal, Finance, Quality, Business Development, and Operations.
• Identify, assess, and mitigate contractual risks through review and negotiation of commercial and government terms and conditions.
• Assist in resolving contractual issues, disputes, and claims.
• Contribute to process improvements in contract administration, compliance, and negotiation practices.
• Manage multiple contracts and priorities in a fast-paced environment while meeting strict and emergent scheduling requirements.
• Apply knowledge of government contract vehicles, including FFP, T&M, and IDIQ, to structure and administer agreements.
• Use ERP platforms and office productivity tools to track contract data, generate reports, and support decision-making.
• Address complex contractual issues beyond transactional administration using knowledge of FAR/DFARS and government contracting practices.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Retirement benefits, including a 401(k) plan with pre-tax and Roth post-tax contributions
• Tuition reimbursement
• Vacation and holiday programs
• Critical Illness, Accident, and Hospital coverage
• Voluntary Life and AD&D coverage for employees and dependents
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off/leave, including PTO, vacation, or sick leave

What This Job Offers

• Career Level: Senior