Contracts Administrator

Thomas Global•Irvine, CA

2d•Onsite

About The Position

Thomas Global Systems is a leader in the design, manufacture, and support of high-integrity aviation and defense electronics, operating in Sydney, Australia, and Irvine, California. The Contracts Administrator is based fully onsite in Irvine, California, and reports to the Contracts Specialist. This role supports the administration of government and commercial contracts, subcontracts, and related agreements throughout their lifecycle. The position works with internal stakeholders to monitor contractual obligations, coordinate contract changes, review terms and conditions, and support compliance with company policies and applicable regulations. It also identifies potential contractual risks and escalates complex matters to the Contracts Specialist. This is a varied, fast-paced role with an innovative and respected provider of mission-critical aerospace and defense products. The company offers competitive remuneration and a comprehensive benefits package, and describes its team as skilled and motivated, with a commitment to innovation, collaboration, and national security outcomes.

Requirements

Associate’s degree in business administration, Contracts, Legal Studies, or a related discipline and at least 2 years of relevant experience; a bachelor’s degree is preferred.
At least 2 years of experience administering U.S. Government contracts, subcontracts, or related agreements, preferably in the defense, aerospace, or another highly regulated industry.
Working knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and International Traffic in Arms Regulations (ITAR).
Demonstrated understanding of government contract administration and ability to apply contractual requirements to day-to-day business activities.
Working knowledge of government intellectual property, technical data, software, and data rights provisions, including applicable marking requirements.
Working knowledge of contracts, subcontracts, purchase orders, teaming agreements, nondisclosure agreements, and other government and commercial contracting instruments.
Ability to review contractual terms and conditions, identify potential risks or inconsistencies, and escalate issues requiring higher-level contractual or legal review.
Basic to intermediate understanding of contract negotiation principles and experience supporting contract negotiations and customer interactions.
Strong attention to detail, organization, follow-through, and problem-solving skills.
Excellent written and verbal communication skills, including the ability to communicate contractual requirements clearly to technical and non-technical stakeholders.
Proficiency with Microsoft Office applications, particularly Word and Excel, and familiarity with contract management, procurement, or ERP systems.

Nice To Haves

Bachelor’s degree.
Experience administering or supporting cost-reimbursable and cost-plus-incentive government contracts, subcontracts, or commercially negotiated arrangements, including related funding, billing, cost-allowability, fee, and audit requirements; this experience is strongly preferred.
Experience in the defense, aerospace, or another highly regulated industry.

Responsibilities

Support administration of fixed-price, cost-reimbursable, cost-plus-incentive, time-and-materials, and hybrid government and commercial contracts and subcontracts, including monitoring funding, costs, billings, fees, incentives, and contract ceilings.
Support the Contracts Specialist in administering and performance-managing government contracts and subcontracts, including monitoring contractual obligations, deliverables, milestones, and compliance requirements.
Review contracts, subcontracts, purchase orders, and related documents to identify contractual requirements, risks, inconsistencies, and potential concerns; escalate complex issues to the Contracts Specialist.
Review proposed contract amendments, modifications, change orders, and other contractual actions; coordinate internal review, obtain required approvals, and ensure timely submission and incorporation of approved changes.
Monitor contract and subcontract performance and maintain awareness of requirements related to scope, schedule, deliverables, inspection and acceptance, payment, warranties, intellectual property, data rights, and other contractual obligations.
Interpret and communicate routine contractual requirements to internal stakeholders, including Program Management, Engineering, Supply Chain/Procurement, Finance, Quality, and Operations.
Respond to routine internal and external inquiries regarding contractual requirements, obligations, terms, conditions, and revisions.
Support review and administration of subcontractor and supplier agreements, including applicable government contract flow-down requirements.
Perform special projects and other duties as assigned.