Staff Administrative Assistant 2

Haley & Aldrich, Inc.•Boston, MA

7d•$65,000 - $75,000•Onsite

About The Position

Haley & Aldrich is seeking a Staff Administrative Assistant 2 to provide office administration and project support, with a strong emphasis on proofreading and copy editing technical documents. The position is full time and based in the company’s Boston, Massachusetts office. The role supports local office needs and teams across the company, contributes to collaborative administrative work, and assists senior management with projects and coordination. The position also participates in monthly national Administrative group meetings for updates, knowledge sharing, and discussion.

Requirements

At least 4 years of experience in a professional administrative support position.
Advanced proficiency with Microsoft Office 365 applications, including Word, Excel, PowerPoint, and Outlook, as well as Microsoft Teams and Adobe Acrobat DC Pro.
Intermediate skills or better in Microsoft Visio and Microsoft Project.
Experience working with large Word documents created from templates, applying styles, and creating tables of contents.
Outstanding proofreading and technical editing skills.
Resourcefulness, initiative, and the ability to work proactively and under pressure to meet project deadlines.
Excellent time management and multitasking abilities, with the capacity to prioritize tasks.
Excellent verbal, written, and interpersonal skills.
Current Notary Public status, or willingness and ability to become a Notary Public.

Nice To Haves

Consulting industry, legal, or contract experience.
Bachelor’s degree, or an equivalent combination of education and experience.
SharePoint or gINT experience.
Experience using Microsoft Teams to schedule and host virtual meetings.
Experience assisting staff with professional licenses.

Responsibilities

Serve as a reliable administrative resource and pitch in wherever needed in the local office or virtually across the company.
Proofread and copy edit technical documents for grammar, sentence structure, punctuation, formatting according to style guidelines, consistency, neatness, and overall quality.
Produce and assemble large PDF documents in Adobe Acrobat DC Pro, including converting files to and from PDF, combining files, using navigational tools, creating forms, and securing documents.
Produce and edit spreadsheets, charts, graphs, and pivot tables.
Schedule, coordinate, and support on-site and off-site meetings, conferences, office activities, and Microsoft Teams meetings; handle travel arrangements.
Support senior management with projects, including creating presentations, gathering data from company systems, and coordinating project tasks.
Participate in monthly national Administrative group meetings, stay informed about administrative topics and company updates, and contribute to knowledge-sharing presentations and discussions.