Staff Administrative Assistant 2

Haley & Aldrich•Boston, MA

5d•Onsite

About The Position

Haley & Aldrich is seeking a Staff Administrative Assistant 2 for its Boston, Massachusetts office. The role provides office administration and project support, with a strong emphasis on proofreading and copy editing technical documents. The assistant will support local office needs and work collaboratively with colleagues across the company, contributing to projects and a national administrative group.

Requirements

At least 4 years of experience in a professional administrative support position.
Bachelor’s degree preferred, or a combination of education and experience.
Advanced proficiency with Microsoft Office 365 applications (Word, Excel, PowerPoint, and Outlook), Microsoft Teams, and Adobe Acrobat DC Pro.
Intermediate or better skills in Microsoft Visio and Microsoft Project.
Experience working with large Word documents created from templates, applying styles, and creating tables of contents.
Outstanding proofreading and technical editing skills.
Resourcefulness and the ability to work proactively and under pressure to meet project deadlines.
Excellent time management and multitasking abilities, including the capacity to prioritize tasks.
Excellent verbal, written, and interpersonal skills.
Current Notary Public status, or willingness and ability to become a Notary Public.

Nice To Haves

Consulting industry, legal, or contract experience.
SharePoint or gINT experience.
Experience using Microsoft Teams to schedule and host virtual meetings.
Experience assisting staff with professional licenses.

Responsibilities

Serve as a reliable administrative resource, pitching in wherever needed in the local office or virtually across the company.
Proofread and copy edit technical documents, focusing on grammar, sentence structure, punctuation, formatting to style guidelines, consistency, neatness, and overall quality.
Produce and assemble large PDF documents using Adobe Acrobat DC Pro, including converting, combining, navigating, creating forms, and securing documents.
Produce and edit spreadsheets, charts, graphs, and pivot tables.
Schedule, coordinate, and support on-site and off-site meetings, conferences, office activities, and Microsoft Teams meetings; handle travel arrangements.
Support senior management projects, including creating presentations, gathering data from company systems, and coordinating project tasks.
Participate in monthly national Administrative group meetings, staying current on administrative topics, company updates, and changes, and contributing to knowledge-sharing presentations and discussions.