Sr Subcontracts Admin

Constellis•Herndon, VA

About The Position

The Sr Subcontracts Admin prepares, reviews, issues, and monitors proposal documents; reviews and evaluates bid proposals; prepares, reviews, and issues subcontract and purchasing documents; and monitors subcontractor and supplier/vendor performance. Additional duties may include developing, implementing, and reviewing pre-award and post-award subcontracting plans and conducting cost/price analysis. The position works with program and field personnel and internal functions to support subcontract planning, awards, performance monitoring, issue resolution, and documentation. Work is typically based in a busy office environment with frequent interruptions. Standard business hours are Monday through Friday, though extended or weekend hours may be required.

Requirements

At least five years of responsible technical or professional experience in subcontract administration, procurement, contracts, program management, accounting, or a comparable area.
Experience in O&M subcontract management.
Advanced proficiency with MS Office.
Effective oral and written communication skills with all levels of the organization.
Strong organizational and time-management skills, including the ability to manage multiple priorities through completion.
Proactive problem-solving skills and an analytical thought process.
Ability to adapt to a rapidly changing environment.

Nice To Haves

Bachelor's degree or equivalent experience preferred.
Experience with GSA schedules.
Experience with Costpoint strongly preferred.
Personnel management experience preferred.

Responsibilities

Review work package specifications and prepare RFP and RFQ bid packages; solicit bids from large and small subcontractors, coordinate small business bids with the SBLO, analyze proposals, and provide fact-supported recommendations for management review and approval.
Coordinate nondisclosure agreements, teaming agreements, and subcontractor due diligence with Compliance and Business Development.
Develop moderately complex subcontract agreements and modifications in accordance with management guidelines, ensuring required terms, conditions, statements of work, performance requirements, and prime contract flow-downs are included.
Participate in developing and documenting the vendor database, supplier reviews and ratings, and vetting vendors for the approved vendor/subcontractor database.
Work with Export Compliance, Legal, Risk Management, and Finance.
Negotiate and generate purchase orders for subcontract materials and services; verify qualification requirements before award, including insurance, security clearance, nondisclosure agreements, and applicable small-business submissions.
Support the subcontract management plan by working with program and field personnel to define and monitor subcontractor facility and personnel levels and ensure requirements are met under subcontract terms and conditions.
Coordinate delivery schedules with program and field personnel, confirm subcontractor performance, and verify completion of work segments before payment.
Resolve subcontract issues with internal program and field personnel and maintain communication with subcontractors.
Maintain contractual documents, files, correspondence, meeting minutes, and other applicable records; provide solicitation and quotation documentation to the SBLO as required to confirm small-business compliance.