Sr. Subcontracts Specialist

CTI And Associates Inc. • US,

2d

About The Position

The Sr. Subcontracts Specialist is responsible for cradle-to-grave subcontract administration in a Tier-1 federal prime contracting environment. The role supports subcontract strategy, solicitation development, negotiation, award, administration, compliance, and closeout in accordance with the FAR, DEAR, and agency-specific DOE and DoD regulations. The position focuses on services subcontracting, not materials purchasing.

The specialist serves as the primary subcontract interface for Program Management and technical teams, advising on strategy, risk, schedule, funding, and performance. The role also supports proposals, monitors subcontractor performance and funding, manages compliance and reporting requirements, and maintains federal-compliant subcontract files. A bachelor's degree in supply chain management, business administration, or a related field and at least six years of hands-on federal subcontract administration experience with a Tier-1 federal prime contractor are required.

Requirements

• Bachelor's degree in supply chain management, business administration, or a related field.
• At least 6 years of hands-on federal subcontract administration experience with a Tier-1 federal prime contractor (DOE, DoD, EPA, or similar).
• Demonstrated experience awarding and administering services subcontracts, including labor, construction, environmental, engineering, consulting, and remediation contracts.
• Advanced understanding of FAR Part 44, FAR Part 15, flow-downs, cost/price analysis, subcontract file documentation, and subcontract risk management.
• Satisfactory pre-hire drug screen and background check.
• Valid driver's license and clean driving record.
• Ability to meet the physical requirements.
• Strong understanding of federal procurement regulations and contract law, including DOE, DoD, and other federal guidelines.
• Excellent negotiation tactics for service subcontracts while maintaining compliance with government requirements.
• Meticulous attention to detail when reviewing and auditing subcontracts.
• Superior written and verbal communication skills for interacting with internal teams, legal counsel, vendors, and clients.
• Strong problem-solving skills to address contract disputes and issues.
• Excellent organizational skills to manage multiple subcontracts, maintain detailed records, and track subcontract progress.
• Demonstrates CTI values, including safety and quality, integrity and ethics, valuing people, teamwork, and innovation.

Nice To Haves

• Experience with Davis-Bacon, certified payroll, small business subcontracting plans, and federal subcontract reporting.
• Certification in Federal Contracting, such as CFCM or DAWIA Level III.

Responsibilities

• Lead cradle-to-grave subcontract formation and administration, including developing RFPs/RFQs, managing the competitive process, conducting cost/price analysis, negotiating terms and conditions, and issuing subcontract awards.
• Ensure subcontract actions comply with FAR, DEAR, agency supplements, DOE/DoD requirements, company policies, and prime contract obligations.
• Flow down required prime contract clauses and special conditions to subcontractors and verify compliance throughout subcontract execution.
• Serve as the primary subcontract interface for Program Management and technical teams, advising on subcontract strategy, risk, schedule, funding, and performance.
• Monitor subcontractor performance and funding (burn rate); work with the operations group to initiate modifications, support EAC inputs, and identify and mitigate performance or compliance risks.
• Prepare, maintain, and submit required reporting, including Small Business Subcontracting Plans, eSRS reporting, and subcontract performance documentation.
• Administer lower-tier certified payroll, Davis-Bacon, and other labor compliance requirements as needed.
• Support proposal efforts by developing subcontract strategies, obtaining subcontractor pricing, preparing cost/price analyses, and ensuring proposal compliance.
• Lead subcontract closeout activities, ensuring contractual, financial, and documentation requirements are met.
• Maintain subcontract files in compliance with federal documentation standards and internal audit requirements.
• Carry out other reasonable directives, responsibilities, and activities that may be assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior