Sr Subcontracts Administrator
About The Position
Paligen Technologies is seeking an experienced Sr. Subcontracts Administrator to support its Supply Chain Management team and critical defense modernization programs. The role supports complex acquisition and subcontract strategies for design, construction, stand-up, and modernization or facilitation in support of national defense. The administrator leads the full subcontract lifecycle, from acquisition planning and solicitation through negotiation, administration, subcontractor performance management, and closeout. The role involves influencing supplier strategy and supporting programs that contribute to the warfighter and national security. The position is based on-site in Tampa, Florida, with travel of less than 10% to support other Paligen locations and supplier visits. The work environment may include a home office, supplier sites, and manufacturing locations. A background investigation and drug screen are required, as is U.S. person status.
Requirements
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- At least 5 years of experience in subcontract administration, procurement, or supply chain management.
- Proven experience with FAR/DFARS and government contracting in complex, large-scale programs.
- Strong negotiation and analytical skills.
- Excellent written and verbal communication skills.
- Highly organized and detail-oriented, with the ability to manage multiple priorities.
- Demonstrated integrity, collaboration, and commitment to continuous improvement.
- Proficiency in Microsoft Office Suite and ERP software systems.
- Ability to lead projects, support training and development, and act as a subject matter expert.
- Ability to meet the stated background investigation, drug screen, and U.S. person requirements.
Nice To Haves
- Master's degree or professional certification, such as CPSM or CPCM.
- Experience in the defense or aerospace industry.
- Experience supporting modernization or facilitation programs in support of the DoD.
Responsibilities
- Develop and issue Requests for Information (RFIs), Requests for Proposals (RFPs), and Requests for Quotations (RFQs) for complex subcontracting efforts.
- Evaluate supplier responses, proposals, and quotations; conduct source selection; and lead negotiations on price, schedule, and terms and conditions.
- Prepare source justifications and conduct cost and price analyses.
- Draft, review, and negotiate subcontract agreements in compliance with FAR/DFARS and other regulatory requirements.
- Administer subcontract awards and modifications across contract types, including Firm-Fixed-Price (FFP) and Time & Materials (T&M), supporting timely delivery, quality, performance, and program milestones.
- Apply change-management principles to maintain scope integrity during facility activation phases.
- Ensure compliance with FAR/DFARS, applicable laws and regulations, and internal policies.
- Identify and mitigate subcontract risks, including financial, schedule, and performance risks.
- Support audits and other compliance and risk management initiatives.
- Establish and maintain subcontractor relationships as the primary point of contact.
- Resolve issues and disputes and facilitate communication and collaboration between subcontractors and internal teams.
- Maintain accurate, complete subcontract files and records in accordance with FAR/DFARS and company policies and procedures.
- Prepare and present reports on subcontract status, performance, and compliance to management, suppliers, and/or customers.
- Participate in or lead process-improvement initiatives and stay current with industry trends, best practices, and regulatory changes.
- Partner with Program Management, Engineering, Contracts, Construction, and other departments.
- Collaborate on and support other procurement efforts as required.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
