Subcontracts Administrator

Venture Global LNG

1d•Onsite

About The Position

Venture Global LNG is seeking an experienced Subcontracts Administrator familiar with engineering, procurement, and construction contracts and large infrastructure and/or energy projects. The role administers and enforces construction contracts associated with the company’s LNG projects and supports all phases of project subcontracts, from planning and bidder prequalification through formation, risk assessment, execution, change management, reporting, and formal close-out. The administrator supports the Subcontracts Manager and works with a multidisciplinary project team to provide contracts oversight, implementation, and support, assisting other departments as needed. The position is based at the project site in Cameron, Louisiana, and requires a willingness to travel and work on site.

Requirements

At least 4 years of professional experience with contracts or subcontracts.
At least 3 years of professional experience in engineering or construction subcontracting activities in the oil and gas industry.
Willingness to travel and work at a project site in Louisiana.
Knowledge of contract agreements, legal requirements involved in contracts, compensation methods, invoicing, and change order processes.
Ability to communicate effectively across disciplines and with contract counterparties.
Strong analytical and problem-solving skills, including the ability to identify issues and risks and escalate them appropriately.
Strong writing skills, including the ability to draft simple legal documents.
Ability to prioritize work and meet critical deadlines.
Attention to detail and ability to manage commercially sensitive and confidential information.
Ability to work independently and collaboratively, take direction, and operate in a fast-paced, dynamic environment.

Nice To Haves

Bachelor’s degree in Engineering, Law, Business, or a related field is preferred.

Responsibilities

Work with the Project Team to develop and form subcontracts.
Administer all phases of construction subcontracts, including prequalification, formation, execution, and close-out.
Develop and maintain project subcontract plans.
Source potential subcontractors and conduct bidder qualification in collaboration with HSE and QA/QC teams.
Ensure required technical inputs are received from proposal and project technical teams in time to support subcontract awards and minimize post-award changes.
Develop and issue requests for quotations (RFQs), adding value to the scope of work, technical documents, and project schedule.
Solicit and ensure proper review of RFQ package documents for completeness before issue.
Receive and analyze proposals and support the Subcontract Manager in negotiating subcontract terms with project and legal teams.
Obtain nondisclosure agreements from bidders and subcontractors as required.
Conduct and document subcontract pre-award and project kick-off meetings.
Prepare subcontract bid assessments and award recommendations with the Project Team for management review and approval.
Support subcontract execution in accordance with company guidelines and procedures.
Track and audit subcontract document lists with the Document Control Team.
Review and analyze quantity assessments from Project Controls for invoice validation and subcontract productivity.
Ensure required subcontractor insurance is in place before work begins.
Attend site construction meetings as required.
Support change order management by working with project stakeholders to finalize change order documentation.
Monitor and review subcontractor invoices.
Obtain lien releases and completion certificates from subcontractors.