Subcontracts Administrator

Noblis • Reston, VA

2d

About The Position

Noblis is seeking a Subcontracts Administrator in Reston, Virginia, to support the full lifecycle of subcontract administration in a dynamic environment focused on operational excellence and continuous improvement. The role helps ensure compliance while modernizing and streamlining subcontract operations to improve efficiency, scalability, and mission support. The administrator manages assigned program subcontracts from solicitation planning and RFP preparation through evaluation, selection, negotiation, award, administration, modification, closeout, and documentation. The position partners with Program Managers, Contracts, Pricing, and other stakeholders; supports prime proposals and small business subcontracting requirements; maintains accurate subcontract records; and promotes compliant, efficient workflows and process improvements. The ideal candidate has experience with the full subcontract lifecycle, understands FAR requirements, has administered various subcontract types, and adapts effectively to evolving systems and business needs. Experience supporting Federal Civilian Agencies is highly desirable.

Requirements

• Bachelor’s degree and 3 years of related experience; or master’s degree and 1 year of related experience; or associate’s degree and 6 years of related experience; or high school diploma/GED and 9 years of related experience.
• Knowledge of FAR, including FAR Part 52, DFARS, including DFARS Part 252, and other FAR supplements applicable to subcontract administration.
• Hands-on experience administering commercial and government subcontracts, including terms and conditions and required flow-down provisions.
• Demonstrated ability to analyze government RFPs and develop compliant subcontract RFPs that meet government proposal requirements.
• Experience with a variety of subcontract types, including Firm-Fixed-Price (FFP), Time-and-Materials (T&M), Indefinite Delivery/Indefinite Quantity (IDIQ), and Cost-Reimbursable subcontracts.
• Experience operating within an approved CPSR or other compliant purchasing system environment.
• Proficiency with Microsoft Office applications, including Word and Excel, and Adobe Acrobat.
• Excellent analytical, organizational, written, and verbal communication skills; ability to manage multiple priorities and build strong relationships with internal and external stakeholders.
• Sound judgment in interpreting and applying regulations, policies, and contract requirements, and in distinguishing mandatory compliance obligations from organizational preferences or non-required practices.
• Proactive, self-directed approach, including anticipating business needs, identifying risks and opportunities, and recommending practical solutions with minimal supervision.
• U.S. citizenship is required.
• Ability to obtain a Secret security clearance.

Nice To Haves

• Experience supporting Federal Civilian Agencies.
• Hands-on experience with ERP platforms such as Deltek Costpoint and contract lifecycle management (CLM) systems.
• Experience supporting or participating in system implementations, data migrations, process improvements, or workflow redesign initiatives in a contracts or subcontracts environment.
• Advanced degree in a relevant field.
• Professional certification such as Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM), or Certified Commercial Contracts Manager (CCCM).
• Five or more years of progressive professional experience specifically in contract administration.
• Active Secret security clearance.

Responsibilities

• Manage the full subcontract lifecycle for assigned programs, including solicitation planning, preparation of RFP packages, proposal evaluation, subcontractor selection, negotiations, subcontract award, administration, modifications, closeout, and complete documentation.
• Ensure subcontract activities comply with the Federal Acquisition Regulation (FAR), organizational policies, and Contractor Purchasing System Review (CPSR) requirements.
• Partner with Program Managers, Contracts, Pricing, and other cross-functional stakeholders to support timely subcontract execution aligned with customer requirements and business objectives.
• Implement industry best practices and identify opportunities for process improvement within the subcontracts function.
• Support prime proposal efforts by developing subcontract strategies, coordinating supplier participation, and preparing required subcontract documentation.
• Maintain accurate and current subcontract records and data.
• Support compliance with small business subcontracting requirements and reporting obligations.
• Improve subcontract processes by implementing industry best practices and standardizing workflows.
• Adopt and effectively use tools, platforms, and systems that enhance operational efficiency.
• Integrate compliance requirements into workflows to ensure regulatory adherence while enabling timely execution.
• Recommend process enhancements and support organizational change initiatives.
• Analyze government RFPs and develop compliant subcontract RFPs that meet government proposal requirements.
• Administer commercial and government subcontracts, including terms and conditions and required flow-down provisions.

Benefits

• Health, life, and disability benefits
• Financial and retirement benefits
• Paid leave
• Professional development
• Tuition assistance
• Work-life programs
• Employee award programs recognizing exceptional performance and service standards

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level