EVMS Subcontracts Admin

Aston Carter•Fort Worth, TX

3d•$45 - $52•Hybrid

About The Position

The EVMS Subcontracts Administrator serves as a key liaison among finance, the subcontracts team, and program stakeholders to develop, coordinate, and support proposals submitted to clients. The role builds and leads subcontracting processes from the ground up, supporting compliant, efficient, and strategically aligned subcontract administration across special projects. It manages subcontract activities from initial creation through operational implementation and ongoing management, applying Earned Value Management (EVM) principles and ensuring compliance with DFAR and FAR requirements. The position works closely with finance, contracts management, buyers, and program teams to support proposal development, negotiate subcontract terms, track costs and funding, align deliverables with project goals, and improve procurement and subcontract workflows. It is described as fully on-site in an office setting, while the Workplace Type section identifies it as hybrid, in Fort Worth, Texas. The position is contract-to-hire.

Requirements

Hands-on experience managing the full lifecycle of subcontract administration, from creation through operational implementation.
Practical experience with Earned Value Management (EVM) and its application to subcontract and program performance.
Strong subcontracts management experience, including drafting, reviewing, and administering subcontract agreements.
Working knowledge of DFAR and FAR regulations and their application in a defense or government contracting environment.
Demonstrated ability to lead and build subcontract processes from the ground up where systems are not fully established.
Experience collaborating with finance, contracts management, buyers, and program teams to support proposals and ongoing execution.
Negotiation proficiency related to subcontract terms, pricing, and schedules.
Understanding of procurement and program management concepts as they relate to subcontracting.
Strong analytical and organizational skills, with attention to documentation and compliance.
Effective communication skills for working across finance, contracts, buyers, and subcontracts teams.
Proactive approach to identifying and implementing process improvements.

Nice To Haves

Experience in operations or defense-related projects.
Ability to thrive in a dynamic environment supporting special projects.

Responsibilities

Act as the primary liaison among finance, subcontracts, and program teams to gather, validate, and consolidate information for client proposals.
Lead end-to-end subcontract administration from initial creation through operational implementation and ongoing management.
Develop, refine, and implement subcontracting procedures and workflows where formal systems and processes are not established.
Prepare, review, and administer subcontract documents and related agreements in alignment with organizational standards and regulatory requirements.
Apply Earned Value Management (EVM) principles to support program planning, tracking, and performance reporting for subcontract activities.
Ensure subcontract practices comply with DFAR and FAR regulations, including documentation, reporting, and audit readiness.
Support negotiation of subcontract terms, conditions, pricing, and schedules with finance, buyers, and contracts management.
Coordinate with program management to align subcontract deliverables with project milestones, budgets, and performance goals.
Collaborate with finance on accurate cost tracking, funding status, and financial controls for subcontracted work.
Work with buyers and contracts management to streamline procurement activities associated with subcontracts and related services.
Identify process gaps and improvement opportunities, and propose practical, scalable solutions.
Maintain accurate and organized records of subcontract agreements, modifications, and performance metrics.
Contribute subcontract management and compliance expertise to special projects.
Communicate subcontract status, risks, and issues to internal stakeholders and support timely resolution.