Sr. Program Project Coordinator to the CMIO (Chief Medical Information Officer)
About The Position
The Senior Program/Project Coordinator for the Office of the Chief Medical Information Officer (OCMIO) at Stanford Health Care supports an executive leader and team with broad responsibilities across Stanford Medicine. The OCMIO is accountable for deploying and transforming health technologies to promote high-quality clinical care and patient outcomes. The coordinator provides primary coordination and administrative support to the OCMIO and contributes to the success of its executive, leadership, team, and function through engagements with executives, staff, faculty, and clinicians across Stanford Medicine. Senior Program/Project Coordinators manage daily activities for complex, organization-wide projects alongside project and senior project managers, and independently manage smaller projects. They coordinate project team members, deliverables, resources, equipment, and information; resolve or triage critical issues; identify risks and escalations; update schedules; and exercise financial responsibility. Projects may involve space planning, facilities construction, logistics, compliance, and clinic operational planning. This position is full-time, day shift, and hybrid, based in Palo Alto, California. It is a Stanford Health Care job.
Requirements
- Experience with medium- to large-scale projects: 3 years required.
- Excellent communication and project management skills: 3 years required.
- Expert-level proficiency with Microsoft products such as Word, Excel, PowerPoint, and Visio: 7 years required.
- Ability to communicate vetted information at all organizational levels and with internal and external vendors.
- Ability to manage multiple tasks and projects simultaneously across platforms, work under pressure, resolve problems, manage conflict, adapt to change, and work with ambiguity.
- Expertise with Outlook scheduling, Webex, telepresence, and other technology.
- Experience working in a team environment and interacting with senior and executive-level staff.
- Experience managing work and relationships in a volatile environment, managing individuals and project teams, and using project management tools and departmental or organizational resources.
- Strong relationship-building and stakeholder-management skills; independent and critical thinking.
- Advanced written, verbal communication, and facilitation skills.
- Ability to contribute actively to departmental foundations and process improvement; understand and follow instructions with minimal direction; and respond effectively to different personalities and work and management styles.
- Knowledge of project resource management and utilization, and financial and business acumen.
- Advanced proficiency with required project management information systems and tools.
- Advanced ability to establish effective project tools for monitoring performance and provide performance reporting to customers and the company.
Nice To Haves
- Bachelor’s degree from an accredited institution, or five years of applicable experience.
- Five years of progressively responsible and directly related work experience preferred.
- Five years of project scheduling experience using a project management tool such as MS Project or Primavera preferred.
Responsibilities
- Independently manage smaller-scale projects and take responsibility for project outcomes and successful execution of opening-related activations.
- Direct project team members, plan and assign daily activities, and ensure team members have the tools, processes, and standard work needed to complete tasks.
- Coordinate project tasks using project plans; identify task owners and schedules, resolve impediments, keep work focused on objectives, and address missed deadlines and interdependencies.
- Develop initial project schedules and resolve scheduling conflicts; use independent judgment to triage critical issues, escalations, and action items.
- Update project status, schedules, integrated master plans, timelines, issues and risks, escalations, next steps, accomplishments, and budgets in project management tools.
- Coordinate and lead project committees, workgroups, task forces, and meetings; manage complex scheduling, prepare meeting and education materials, and oversee special events such as dress rehearsals, mock surveys, mock moves, and first-patient days.
- Provide input on resource needs, identify budget issues, and work with Financial Analysts as needed.
- Work with operational department representatives to ensure timely completion of quality work.
- Maintain ongoing project communications and serve as the source of truth for project communications; draft ongoing and ad hoc communications and newsletters.
- Maintain communication links and project logistics, calendars, renderings, presentations, meeting notes, action items, and schedules.
- Provide updates to internal and external communications regarding shared workplans; track and audit schedules and deadlines.
- Maintain document version control.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
