Administrative Assistant to the Chief Program Officer

Counseling in Schools • New York, NY

23h • $55,000 - $60,000

About The Position

Counseling in Schools, Inc. (CIS) is a dynamic school-based, non-profit, community-based organization dedicated to supporting the emotional and social well-being of New York City school communities. The Administrative Assistant to the Chief Program Officer provides executive-level support to the CPO of Training, Expansion, and Program Development. This full-time role is mobile and requires travel within New York City and the five boroughs.

Requirements

• Ability to manage up effectively and deliver completely for senior leaders trusted internally and externally.
• Proficiency with Google products, including Calendar, Docs, Sheets, and Slides; Microsoft Suite; Canva; and knowledge of modern program system platforms.
• Ability to handle multiple tasks effectively and prioritize in a fast-paced environment.
• Strong project management skills, including the ability to manage multiple projects and bring structure to undefined procedures.
• Ability to maintain confidentiality and exercise discretion.
• Willingness to learn new skills and technologies.
• Ability to remain positive in high-pressure situations.
• Critical thinking, communication, and relationship-building skills.
• Bachelor’s degree in a related field or at least one year of professional work history; six or more total years of post-secondary professional work history may be considered in place of a bachelor’s degree.
• At least one year of experience providing high-level administrative support.
• Strong verbal and written English communication skills.
• Initiative to learn and ability to work independently.
• Understanding of the complexities of collaboration in an NYC community-based organization.
• Highly organized, solution-focused, self-motivated problem solver with a proven ability to multitask successfully.
• Collaborative mindset and strong interpersonal skills.

Responsibilities

• Organize and maintain complex calendars, prioritizing and coordinating a dynamic, high-volume schedule for the CPO.
• Organize, prioritize, and appropriately handle time-sensitive and confidential information.
• Assist with planning off-sites and team events, including selecting and booking event spaces, coordinating attendees, preparing agendas, and registering guests for supported leaders.
• Purchase and track the distribution of items needed in schools.
• Provide backup support for the CPO and team members during planned time off.
• Contribute to projects as needed, including large on-site and off-site events.
• Track and reconcile monthly credit card statements and promptly complete and submit expense reports.
• Develop systems and processes to increase organization, enhance executive efficiency, and streamline workstreams.
• Interact consistently and efficiently with colleagues across the organization, demonstrating poise and tact under pressure and sound judgment when handling matters.
• Provide special project leadership and support.
• Conduct preliminary research on a variety of topics and draft materials as needed.
• Perform other relevant duties as assigned by the CPO.

Benefits

• 28 or more days of paid time off, plus paid holidays.
• Fully paid health plan and other healthcare coverage options, including medical, dental, and vision benefits.
• Transit Check Program using pre-tax dollars for transportation expenses.
• 401(k) plan with company contributions.
• Life insurance coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level