View Job description for Sr. HRIS Administrator

College of Western Idaho•Nampa, ID

6d•Hybrid

About The Position

Drive HR Technology Innovation as a Senior HRIS Administrator at CWI! Are you passionate about leveraging technology, data, and process improvement to enhance the employee experience? The College of Western Idaho (CWI) is seeking a Senior HRIS Administrator to serve as the primary administrator and subject matter expert for Human Resources information systems, ensuring data integrity, system performance, reporting accuracy, and operational efficiency. In this role, you'll collaborate across Human Resources, Information Technology, Payroll, Budget, and Data Analytics teams to support workforce data management, implement system enhancements, improve reporting capabilities, and drive continuous improvement initiatives that support the College's strategic goals. Why Join CWI? At CWI, Human Resources and technology work together to create exceptional employee experiences and support informed decision-making across the institution. As the Senior HRIS Administrator, you'll play a critical role in maintaining and enhancing the systems, processes, and reporting tools that help the college attract, support, and retain a talented workforce.

Requirements

Bachelor’s degree in Human Resources, Business Administration, Information Systems, Data Analytics, or a related field, or an equivalent combination of education and experience
Three (3) years of Human Resources experience with an emphasis on HRIS administration, support, or management
Experience working directly within a Human Resources environment supporting employee data, reporting, and HR operations
Experience developing reports and performing data analysis to support business decisions
Experience managing projects and coordinating cross-functional initiatives
Strong analytical, critical-thinking, and problem-solving skills
Excellent written and verbal communication skills
Ability to explain technical concepts to both technical and non-technical audiences
Demonstrated ability to build collaborative relationships and work effectively across departments

Nice To Haves

Experience with Ellucian Colleague ERP
Experience using Power BI or other business intelligence and reporting tools
Experience supporting HRIS implementations, upgrades, or data governance initiatives
Professional certification in Human Resources, HRIS, Data Analytics, or Project Management
Experience in higher education or a similarly complex organizational environment
Knowledge of ACA reporting, HR compliance requirements, and workforce data management practices

Responsibilities

Serve as the primary administrator for Human Resources data and processes within Colleague and related systems
Ensure the accuracy, integrity, security, and confidentiality of employee data
Maintain and optimize HRIS functionality to support Human Resources operations and institutional needs
Audit HR transactions, including hires, transfers, promotions, separations, benefits updates, and organizational changes to ensure compliance and data accuracy
Lead testing and validation activities for system upgrades, patches, configurations, integrations, and new functionality
Research, recommend, and implement enhancements that improve efficiency, reporting, and user experience
Analyze business processes and workflows to identify opportunities for automation and improvement
Partner with Information Technology and vendors to implement technical solutions that support HR objectives
Develop, maintain, and deliver reports, dashboards, and data analysis using Colleague, Power BI, and other reporting tools
Support institutional reporting, workforce planning, compliance monitoring, and strategic decision-making
Collaborate with Data Analytics teams to ensure accurate and meaningful workforce reporting
Provide data-driven recommendations that support organizational effectiveness and continuous improvement
Manage HRIS-related projects from planning and design through implementation and ongoing support
Partner with Human Resources, Payroll, Budget, Information Technology, and campus stakeholders on system initiatives
Coordinate cross-functional activities to ensure successful project outcomes
Support system integrations, data governance initiatives, and process improvement efforts across departments
Collaborate with Payroll to ensure accurate and timely transfer of employee data impacting payroll processing
Partner with Human Resources and Budget staff to establish and maintain positions and organizational structures within the system
Lead the annual Affordable Care Act (ACA) reporting process, including validation, preparation, and filing requirements
Support compliance with federal, state, institutional, and regulatory reporting requirements
Develop and maintain system documentation, standard operating procedures, and training materials
Train Human Resources staff and campus users on system functionality, reporting tools, and business processes
Provide mentorship, guidance, and backup support to the HRIS Administrator
Serve as a trusted resource for technical and functional HRIS questions and troubleshooting
Troubleshoot system issues and resolve data discrepancies
Work collaboratively with technical teams to identify root causes and implement sustainable solutions
Support data governance efforts and best practices for system use and data integrity
Champion continuous improvement initiatives that enhance operational effectiveness and the employee experience
Perform other duties as assigned