View Job description for Specialist, Data Entry

College of Western Idaho•Boise, ID

About The Position

The Specialist, Data Entry supports College of Western Idaho’s Adult Education programs with data entry, reporting, and compliance support. The role helps ensure student information is accurate and confidential, supports required reporting, and contributes to efficient program operations and compliance with state and federal guidelines. The position works with Basic Skills Education program managers, students, staff, and other stakeholders on student data processes and reporting.

Requirements

High school diploma or GED.
Strong computer skills, including proficiency with Microsoft Excel.
Excellent attention to detail and commitment to accuracy.
Strong analytical and problem-solving skills.
Ability to manage confidential and sensitive information appropriately.
Strong communication and customer service skills.
Ability to build productive working relationships and collaborate across departments.
Ability to manage multiple priorities while maintaining a high level of accuracy.

Responsibilities

Enter and maintain student demographic and educational data in the Idaho Management and Accountability System (IMAS).
Ensure student records are accurate, complete, and maintained according to program requirements; handle sensitive and confidential information appropriately.
Monitor data quality and support the integrity of program records.
Support compliance with National Reporting System (NRS) requirements and the State of Idaho Adult Education Assessment Policy.
Generate monthly, quarterly, and annual reports for program operations and regulatory reporting.
Review data for accuracy, identify discrepancies, and assist with corrections.
Work with Basic Skills Education program managers to support student data entry and approval processes.
Provide technical support and troubleshooting related to data systems and reporting functions; respond to questions about data collection and reporting requirements.
Recommend improvements to data entry, collection, retrieval, and reporting processes; support quality assurance and workflow improvements.
Provide professional, responsive, customer-focused support to students, staff, and program stakeholders.
Build working relationships across departments and communicate with program managers, supervisors, and campus partners.
Contribute to a collaborative, student-focused environment and perform other duties as assigned.