Sr. Executive Assistant

Salesforce•San Francisco, CA

19d•$96,300 - $159,500•Hybrid

About The Position

Salesforce is seeking a Senior Executive Assistant to support an executive on its Global Safety & Security team. Executive Assistants are strategic partners who help executives and their teams stay focused on company goals, using an approach tailored to the executive’s responsibilities, personality, and communication style. The role contributes to the organization’s work to protect Salesforce and calls for teamwork, service, and excellence. The position manages the executive’s day-to-day schedule, coordinates internal and external meetings, prioritizes calendar commitments, and arranges domestic and international travel in accordance with company policy. It also supports business meetings and food orders and handles additional administrative and project duties as requested. The person hired must be based in one of the listed locations and work from an office on a hybrid basis three days per week. Domestic and international travel may be required, approximately three to five trips annually.

Requirements

At least 5 years of applicable administrative experience; experience in a global software organization is ideal.
High attention to detail, organization, and process when executing administrative activities.
Experience setting up and managing virtual meeting platforms and conference calls.
Strong teamwork skills and confidence offering process and work improvements collaboratively.
Strong relationship-management skills and ability to build a personal network throughout the company.
Intermediate-complexity project coordination experience.
Strong verbal and written communication skills, including clear and effective communication with senior leaders and external partners.
Experience partnering with senior management in a fast-paced, innovative environment.
Experience working with or within large administrative teams.
Working proficiency with Google Suite, including Gmail, Docs, Drive, and Google Meet.
Must be located in one of the listed locations and willing to work in an office on a hybrid basis three days per week.
Ability to travel domestically and internationally as required, approximately three to five trips annually.

Nice To Haves

Experience with Quip, Slack, Salesforce, and Tableau.
Customer-centric orientation.
Agility and flexibility in responding to changing priorities and needs.
Proven ability to manage projects, work under pressure, and consistently meet deadlines.
Willingness and ability to continuously acquire new competencies and accept new challenges.
Curiosity and ability to understand the global nature of the company and its organizations.
Ability to handle confidential material with utmost discretion and exemplary integrity.
Clear, thorough, and specific communications, with attention to follow-through.

Responsibilities

Manage the executive’s day-to-day schedule so obligations can be completed in an organized and efficient way.
Coordinate internal and external meetings, including team, staff, all-hands, off-site, one-on-one, customer, and team-member meetings.
Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs, and Dreamforce.
Book domestic and international travel in accordance with Salesforce’s travel policy, considering visas, costs, and required documentation.
Work effectively with employees across Salesforce and senior executives inside and outside the company, and recognize key stakeholders across organizations.
Assist with food orders, luncheon planning, and other business-related meeting planning as requested.
Perform other administrative and project duties as requested.