Sr. Executive Assistant
About The Position
The Senior Executive Assistant serves as a trusted partner to the Chief Executive Officer and select members of the executive leadership team, helping maximize leadership effectiveness and organizational execution. The role combines executive support, Board administration, project coordination, and operational support in a dynamic, highly collaborative environment. The successful candidate has experience supporting the Office of the CEO and Board of Directors activities, and works with a high degree of independence, judgment, discretion, and accountability. They proactively anticipate needs, solve problems, build strong relationships across the organization, and create clarity amid competing priorities. This individual thrives in environments requiring agility, adaptability, and collaboration. They are comfortable coordinating complex executive and Board activities, improving processes, managing special projects, and supporting day-to-day operations. Success requires a proactive, team-first mindset and a commitment to exceptional service for employees, visitors, and external stakeholders.
Requirements
- 7+ years of progressively responsible Executive Assistant experience supporting the Office of the Chief Executive Officer.
- Experience supporting Board of Directors activities, including meeting coordination, Board materials, executive communications, and governance-related processes.
- Ability to independently manage multiple complex priorities while maintaining exceptional attention to detail and follow-through.
- Ability to anticipate needs, solve problems, and exercise sound judgment in situations requiring discretion and confidentiality.
- Excellent verbal and written communication skills and ability to build trusted relationships across all levels of an organization.
- Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Copilot, and Teams.
- Ability to navigate ambiguity, adapt quickly to changing priorities, and remain focused on outcomes.
Responsibilities
- Provide proactive executive support to the CEO and select Executive Leadership Team members, managing complex calendars, priorities, communications, and logistics.
- Coordinate Board of Directors and committee activities, including meeting scheduling, preparation and distribution of materials, director communications, and governance-related processes.
- Anticipate business needs and identify potential issues before they become problems, proposing practical solutions and driving timely resolution.
- Partner with executives to support planning, meeting preparation, follow-up actions, and execution of key priorities.
- Coordinate executive leadership meetings, Board meetings, employee meetings, offsites, and other companywide events where support is needed.
- Develop, prepare, and manage presentations, reports, correspondence, and other confidential business materials.
- Build effective relationships across functions and serve as a trusted point of coordination among executives, employees, Board members, and external stakeholders.
- Drive administrative excellence by continuously improving processes, tools, and ways of working to increase efficiency and effectiveness.
- Collaborate with fellow administrative professionals to create a seamless support model across the organization.
- Assist with travel, expense and purchasing management, meeting logistics, visitor support, and workplace activities as needed.
- Maintain the highest standards of confidentiality, professionalism, and business judgment.
Benefits
- Medical, dental, and vision insurance
- Basic life, AD&D, short- and long-term disability insurance
- 401(k) with company match up to 4%
- Company equity
- Generous paid time off, including 18 company holidays with a summer and winter shutdown, vacation, and wellness time
- Annual lifestyle account for reimbursement of fitness programs, equipment, and more
- Employee Stock Purchase Program (ESPP)
- Flexible Spending Accounts for commuter/parking, dependent care, and healthcare
- Student Debt Program with company contributions to loans
- Mental Health Wellness Program
- Subsidized onsite lunch program
- Onsite gym facilities
- Paid parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
