Sr. Executive Assistant to President, HR & Global Mfg

Diasorin • Austin, TX

9d • Onsite

About The Position

This role serves as a trusted administrative partner and operational point of coordination for the Global Molecular/LTG Division President and assigned senior leaders. The Senior Executive Assistant anticipates needs, manages complex priorities across time zones, protects executive time, ensures timely follow-up on commitments, and represents the division with professionalism, discretion, and sound judgment. The role requires executive presence, proactive problem solving, confidentiality, and effective coordination with internal and external stakeholders, vendors, and executive offices globally.

The position provides high-level administrative support to the President, Global Molecular/LTG Division, the Senior Vice President of Molecular Manufacturing and Industrial Operations, the Vice President of North America Human Resources and the Global Molecular/LTG Division, and the Senior Director of Molecular/LTG Division FP&A Controller. It exercises independent judgment in executive scheduling, calendar prioritization, communications triage, meeting preparation, follow-up, and certain financial and administrative matters. When authorized, it coordinates vendors and service providers within company policies, purchasing processes, and delegated authority limits.

The role is based onsite at the Luminex/DiaSorin office. Flexibility in work schedule is required, and minimum business travel of 5% may be required to accompany the Division President or SLT leaders to division meetings at other U.S. sites. The work involves tight deadlines, frequent high-stress situations, and direct contact with others.

Requirements

• At least 6 years of prior administrative or executive support experience, including 4 years supporting corporate executives or senior leadership.
• At least 5 years of experience working independently in a fast-paced environment with rapidly changing priorities.
• Business-professional writing and verbal communication skills.
• Ability to prioritize multiple projects and work under tight schedules.
• Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Ability and interest in using basic/core AI applications, such as Copilot.
• Executive presence, sound judgment, discretion, and ability to represent senior leaders professionally with internal and external stakeholders.
• Proactive problem solving, anticipatory support, strong follow-through, and ability to manage ambiguity and changing priorities.
• Must work onsite at the Luminex/DiaSorin office.
• Flexibility in work schedule.
• Ability to manage pressure from tight deadlines and frequent work in a high-stress environment with direct contact with others.

Nice To Haves

• Experience supporting a president, division head, C-suite leader, or equivalent senior executive.
• At least 2 years of experience working in a global or multinational company and coordinating with leadership or executive assistants in other countries.
• At least 2 years of experience coordinating executive meetings, leadership offsites, town halls, complex domestic and international travel, confidential materials, expense reporting, procurement requests, or vendor coordination.
• Multilingual skills, specifically Italian.

Responsibilities

• Anticipate administrative needs for the Division President and assigned division SLT leaders, including scheduling, travel arrangements, domestic and international flights, accommodations, and itinerary details.
• Coordinate meetings, reserve conference rooms, prioritize appointments and functions, and ensure meetings, presentation deadlines, and other executive duties are completed seamlessly.
• Manage complex calendars across multiple time zones, resolve scheduling conflicts, identify priority tradeoffs, and escalate urgent matters appropriately.
• Exercise independent business and administrative judgment in support of the Division President and assigned executives.
• Facilitate communications; plan business meetings, global town halls, offsites, executive visits, and cross-functional leadership sessions; distribute information; draft agendas; and execute executive-level documents.
• Prepare agendas, briefing materials, meeting notes, action-item trackers, and follow-up communications for leadership meetings and other division events.
• Prepare reports and correspondence for the Division President and assigned executives.
• Represent the executive department professionally and interact with executives, the Corporate Executive Leadership Team, and staff.
• File, maintain, and manage corporate documents as corporate custodian, as applicable.
• Coordinate vendors and service providers for supplies, meeting logistics, event support, catering, travel-related needs, and other approved administrative goods and services, following company policies and delegated authority limits.
• Collect and prepare information for discussions or meetings with executive staff and external stakeholders.
• Prepare presentation materials for corporate headquarters and Board of Directors meetings, as requested.
• Maintain confidentiality and discretion when handling sensitive information.
• Manage administrative components of budgets, invoices, expenses, procurement requests, and vendor coordination within applicable authority and processes.
• Handle special projects supporting the division SLT and perform other duties as assigned.

Benefits

• Competitive rewards package focused on overall well-being.
• Health benefits.
• Retirement and financial wellbeing programs.
• Time off programs.
• Wellbeing support and perks.
• Potential eligibility to participate in an annual incentive program, with awards dependent on individual and organizational performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed