Sr. Executive Assistant to President, HR & Global Mfg

DiaSorin•Austin, TX

10d•Onsite

About The Position

The Senior Executive Assistant serves as a trusted administrative partner and operational point of coordination for the Global Molecular/LTG Division President and assigned senior leaders. The role anticipates executive needs, manages complex priorities across time zones, protects executive time, follows up on commitments, and represents the division with professionalism, discretion, and sound judgment. It coordinates with internal and external stakeholders, vendors, and executive offices globally. The role provides high-level administrative support to the President of the Global Molecular/LTG Division, the Senior Vice President of Molecular Manufacturing and Industrial Operations, the Vice President of North America Human Resources and the Global Molecular/LTG Division, and the Senior Director of Molecular/LTG Division FP&A Controller. It exercises independent judgment in executive scheduling, calendar prioritization, communications triage, meeting preparation, follow-up, and certain financial and administrative matters. When specifically authorized, it coordinates approved administrative goods and services within company policies, purchasing processes, and delegated authority limits. The position is onsite at the Luminex/DiaSorin office, requires schedule flexibility, and may involve at least 5% business travel to accompany division leaders to meetings at other U.S. sites. Diasorin offers a comprehensive package of health benefits, retirement and financial wellbeing programs, time off, wellbeing support, and perks. Employees may also be eligible for an annual incentive program, subject to applicable factors.

Requirements

At least 6 years of administrative or executive support experience, including 4 years supporting corporate executives or senior leadership.
At least 5 years of experience working independently in a fast-paced environment with rapidly changing priorities.
High-level business professional writing and verbal communication skills.
Ability to prioritize multiple projects and work under tight schedules.
Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
Ability and interest in using basic/core AI applications, such as Copilot.
Executive presence, sound judgment, discretion, and ability to represent senior leaders professionally with internal and external stakeholders.
Proactive problem solving, anticipatory support, strong follow-through, and ability to manage ambiguity and changing priorities.
Must work onsite at the Luminex/DiaSorin office.
Flexibility in work schedule and ability to manage pressure from tight deadlines and frequent work in a high-stress environment with direct contact with others.

Nice To Haves

Experience supporting a president, division head, C-suite leader, or equivalent senior executive.
At least 2 years of experience in a global or multinational company and coordinating with leadership or executive assistants in other countries.
At least 2 years of experience coordinating executive meetings, leadership offsites, town halls, complex domestic and international travel, confidential materials, expense reporting, procurement requests, or vendor coordination.
Multilingual skills, particularly Italian.

Responsibilities

Anticipate administrative needs of the Division President and assigned executives, including tasks, scheduling, travel, flights, accommodations, and itinerary details.
Manage complex calendars across time zones, resolve scheduling conflicts, prioritize appointments, identify tradeoffs, and escalate urgent matters appropriately.
Coordinate meetings, reserve conference rooms, prioritize functions and appointments, and ensure meetings, presentation deadlines, and other duties are completed seamlessly.
Provide administrative support using sound business and administrative judgment.
Facilitate communications; plan business meetings and global town halls; distribute information; draft agendas; and execute executive-level documents.
Prepare agendas, briefing materials, meeting notes, action-item trackers, and follow-up communications for leadership meetings, town halls, offsites, executive visits, and cross-functional sessions.
Prepare reports and correspondence for the Division President and assigned executives.
Represent the executive department professionally and interact with executives, the Corporate Executive Leadership Team, and staff.
Maintain and manage corporate documents as corporate custodian, as applicable.
Coordinate with vendors and service providers for supplies, meeting logistics, event support, catering, travel-related needs, and other approved administrative goods and services, following company policies and delegated authority limits.
Collect and prepare information for discussions or meetings with executive staff and external stakeholders.
Prepare presentation materials for corporate headquarters and Board of Directors meetings, as requested.
Maintain confidentiality and discretion when handling sensitive information.
Handle special projects supporting the division SLT and perform other duties as assigned.
Exercise discretion in administrative components of budgets, invoices, expenses, procurement requests, and vendor coordination.
May travel at least 5% for division meetings at other U.S. sites, accompanying the Division President and/or SLT leaders.