Sr. Corporate Card Program Administrator

Advance Auto Parts•Raleigh, NC

1d•Hybrid

About The Position

The Sr. Accounting Administrator for the Corporate Card & Expense Services Department maintains the Corporate Expense Card and Corporate Store Purchasing Card programs. This role provides support and maintenance of the expense tool programs for Corporate Team Members and delivers excellent experiences for Stores and Team Members with their credit card and expense needs.

Requirements

Proficiency in Microsoft Office, particularly Excel, with the ability to organize, review, and work with financial and transactional data.
Basic understanding of accounting principles, expense processing, and reconciliation practices.
Experience supporting corporate purchasing or expense card (PCard) programs, including assisting with cardholder inquiries and administration.
Ability to learn and use expense management systems, follow established procedures, and help ensure expense policy compliance.
Ability and willingness to train team members enterprise wide on card procedures and expense submission processes through email, screen sharing and video calls.
Strong attention to detail, with the ability to review data, identify discrepancies, and escalate issues as appropriate.
Excellent written and verbal communication skills, with a customer-service mindset and the ability to interact professionally with team members.
Organized and dependable self-starter who can manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
Ability to work collaboratively across teams, adapt to changing priorities, and maintain confidentiality when handling sensitive financial information.

Responsibilities

Receive and process PCard applications and information to open new cards as necessary.
Process Corporate Card distribution to Team Members and Stores.
Download PCard Bank Statements and ensure proper approvals are obtained for payments.
Maintain, troubleshoot, and resolve inquiries for expense tools and systems.
Ensure adherence of Corporate Card and Expense Policies and identify and communicate non-compliance.
Audit expense reports for Policy compliance and correspond as needed.
Maintain reporting and communications to ensure timely submission and approvals of expenses.
Track and process payments for expense related funds that are due company and maintain information relative to expense related funds that are due to Team Member.
Run reports to ensure PCard Transactions are accurately reported in accounting and report any errors.
Ensure all cardholder requests and expense questions are handled in a professional and timely manner.
Analyze and monitor PCard transactions for anomalies, non-compliance of policies and potential fraud.
Provide support to the Finance Team, Asset Protection and key business partners regarding PCard usage and reporting.
Assist in documentation, monitoring and testing of internal controls for Finance.
Identify areas for improvement of current processes.
Participate in special project work as required, such as systems implementation and testing, etc.
Maintain high integrity and ethics when handling Corporate Credit Card information and situations.
Ability to understand, interpret and abide by Company Policy.