TEMP - Sr. Coordinator, Sync Licensing Administration

Bertelsmann-Jobs • New York, NY

3d • Hybrid

About The Position

BMG Sync Licensing handles inbound synchronization requests from third-party clients across visual media, including advertising, film, television, video games, and promos and trailers. As a member of the Licensing Administration team, the Sr. Coordinator supports the administrative work needed to prepare, issue, and close sync licenses and process payments. This temporary role includes sync data maintenance, clearance administration support, license and invoice issuance, collections and income tracking, execution of agreements, and other assigned department duties.

The role ensures that confirmed license information is accurate and consistent from quote through confirmation and issuance. It follows up on payments and receivables, coordinates documentation and vendor requirements, obtains fully executed agreements, and keeps records accessible in BMG systems. The coordinator also responds to license revision requests, works with Business & Legal Affairs and the Direct Lead on template language, collaborates with Clearance/Negotiation and Finance teams, and reports industry developments and financial progress to the Direct Lead. The position is hybrid, with three days in the office and two days remote, and pays $33.37 per hour.

Requirements

• Knowledge and experience in synchronization licensing, including advanced knowledge of the local sync market and standard practices.
• Knowledge and experience with license issuance, including complex legal language, and the ability to negotiate or respond appropriately and efficiently to license revision requests.
• General knowledge of copyright laws and/or local societies.
• Existing network or relationships with local sync clients.
• Strong communication skills and ability to manage key information upward, downward, and outward.
• Ability to navigate challenging situations with high-level clientele.
• Highly organized and adept with Microsoft Office.
• Strong attention to detail and a solution-oriented approach.

Nice To Haves

• Strong interpersonal and conflict-resolution skills and high emotional intelligence.
• Some analytical and financial acumen, including the ability to analyze data and make data-driven decisions.
• Interest in music.

Responsibilities

• Ensure confirmed sync license data is accurate in department systems and prepare license entries for timely issuance, keeping information consistent from quote to confirmation and license request.
• Follow up on sync license fee payments; handle vendor forms and purchase orders needed to receive payments; document collection activity and coordinate with other departments as needed.
• Obtain fully executed license agreements, close out entries, and ensure documentation is accessible to users of BMG systems.
• Handle sync accounts receivable matters, including income tracking and recovery, third-party collections, vendor forms, invoicee/vendor creation, special-handling communications, and report preparation.
• Provide clearance administration support for projects, productions, and audits; log pitch procurement; and delegate inbound sync requests as needed.
• Manage license assignments through the weekly licensing process.
• Issue licenses, amendments, addendums, and invoices accurately and effectively.
• Respond to licensees’ revision requests in a timely, thorough, and effective manner.
• Assist in adding or editing canned responses for issuers in accordance with legal and template guidelines.
• Liaise with Business & Legal Affairs and the Direct Lead to establish or revise acceptable template language as the sync market evolves.
• Coordinate with Finance and income tracking regarding past-due receivables and collections, maintaining thorough records of the process.
• Report current trends, industry developments, sync highlights, initiatives, innovations, financial progress, and status updates to the Direct Lead.
• Collaborate with the Clearance/Negotiation team to ensure long-form agreement language and granted rights align with language approved during clearance.
• Promote a collaborative and motivating work environment that supports teamwork, creativity, and professional development.

Benefits

• Hybrid work setup: three days in the office and two days remote.
• Development opportunities, including mentorship programs, LinkedIn Learning, and educational reimbursements.
• Opportunities to attend artist showcases and playbacks.
• Eligible for applicable benefits.

What This Job Offers

• Career Level: Senior
• Education Level: No Education Listed