TEMP - Sr. Coordinator, Sync Licensing Administration

BMG•Los Angeles, NY

2d•Hybrid

About The Position

BMG Sync Licensing handles inbound synchronization requests from third-party clients across visual media, including advertising, film, television, video games, and promos/trailers. The temporary Sr. Coordinator, Sync Licensing Administration supports the administrative work required to prepare, issue, and close sync licenses and process payments. Duties include maintaining sync data, supporting clearance administration, issuing licenses and invoices, tracking and recovering sync income, executing agreements, and handling other department tasks as assigned. The role works with sync clients and internal teams to ensure license information and documentation are accurate, complete, and accessible. The coordinator follows up on receivables, resolves license revision requests, supports licensing templates in coordination with Business & Legal Affairs, and collaborates with Clearance/Negotiation, Finance, and income-tracking teams. The position also reports industry developments, sync activity, initiatives, and financial progress to the Direct Lead. The position offers a hybrid setup of three days in the office and two days remote. The listed pay is $33.37 per hour, with eligibility for applicable benefits. BMG also describes development opportunities such as mentorship programs, LinkedIn Learning, and educational reimbursements.

Requirements

Knowledge and experience in synchronization licensing, including advanced knowledge of the local sync market and standard practices.
Knowledge and experience with the license issuance process, including complex legal language, and the ability to negotiate or respond appropriately and efficiently to license revision requests.
General knowledge of copyright laws and/or local societies.
Existing network or relationships with local sync clients.
Strong communication skills and ability to manage key information upward, downward, and outward.
Ability to navigate challenging situations with high-level clientele.
Highly organized, with proficiency in the Microsoft Office suite.
Strong attention to detail and a solution-oriented approach.

Nice To Haves

Strong interpersonal and conflict-resolution skills and high emotional intelligence.
Some analytical and financial acumen, including the ability to analyze data and make data-driven decisions.
Interest in music.

Responsibilities

Ensure confirmed sync license data is accurate in department systems and prepare license entries for timely issuance, keeping data aligned from quote through confirmation and license request.
Follow up on sync license fee payments; handle vendor forms and purchase orders needed to receive payments; document collection activity and route matters to other departments when necessary.
Issue licenses, amendments, addendums, and invoices accurately and efficiently.
Respond to licensees’ revision requests in a timely, thorough, and effective manner.
Assist with adding or editing canned responses for issuers, following legal and template guidelines.
Liaise with Business & Legal Affairs and the Direct Lead to establish or revise acceptable template language as the sync market evolves.
Coordinate with Finance and income tracking on past-due receivables, collections items, and documentation of the collection process.
Obtain fully executed license agreements, close out entries, and ensure documentation is clearly accessible in BMG systems.
Support sync accounts receivable matters, including income tracking and recovery, third-party collections, vendor forms, invoicee/vendor creation, special-handling communications, and report preparation.
Provide clearance administration support for projects, productions, and audits; log pitch procurement; and delegate inbound sync requests as needed.
Handle licenses through weekly licensing assignments.
Collaborate with the Clearance/Negotiation team to ensure long-form agreement language and grants of rights match language quoted or approved during clearance.
Report current trends, industry developments, sync highlights, initiatives, innovations, financial progress, and overall status to the Direct Lead.
Foster a collaborative and motivating work environment that promotes teamwork, creativity, and professional development.