TEMP - Sr. Coordinator, Sync Licensing Administration

BMG • Los Angeles, CA

3d • Hybrid

About The Position

BMG Sync Licensing handles inbound synchronization requests from third-party clients across visual media, including advertising, film, television, video games, and promos or trailers. As a member of the Licensing Administration team, the temporary Sr. Coordinator assists with the administrative work required to prepare, issue, and close sync licenses and process payments. Duties may include maintaining sync data, supporting clearances, issuing licenses and invoices, tracking and recovering sync income, executing agreements, and other departmental tasks. The role collaborates with internal teams and external licensees to keep licensing and payment processes accurate, timely, and properly documented.

Requirements

• Knowledge and experience in synchronization licensing, including advanced knowledge of the local sync market and standard practices.
• Experience and knowledge of the license issuance process, including complex legal language, and the ability to negotiate or respond appropriately and efficiently to license revision requests.
• General knowledge of copyright laws and/or local societies.
• Existing network or relationships with local sync clients.
• Strong communication skills and ability to manage key information upward, downward, and outward.
• Ability to navigate challenging situations with high-level key clientele.
• Highly organized, adept with the Microsoft Office suite, detail-oriented, and solution-oriented.

Nice To Haves

• Strong interpersonal and conflict-resolution skills and high emotional intelligence.
• Analytical and financial acumen, including the ability to analyze data and make data-driven decisions.
• Interest in music.

Responsibilities

• Ensure confirmed sync license data is accurate in department systems and prepare license entries for timely issuance, keeping information consistent from quote through confirmation and license request.
• Follow up on sync license fee payments, handle vendor forms and purchase orders needed to receive payments, document collection activity, and coordinate with other departments as necessary.
• Issue licenses, amendments, addendums, and invoices accurately and in a timely manner.
• Respond to licensees’ revision requests thoroughly and promptly.
• Help maintain and edit canned responses for license issuers in accordance with legal and template guidelines.
• Liaise with Business & Legal Affairs and the Direct Lead to establish or revise acceptable template language as the sync market evolves.
• Coordinate with Finance and income tracking on past-due receivables and collection items, maintaining thorough records of the process.
• Obtain fully executed license agreements and ensure documentation is accessible in BMG systems to close out entries.
• Report industry trends, sync highlights, initiatives, innovations, and financial progress to the Direct Lead.
• Collaborate with the Clearance/Negotiation team to ensure long-form agreement terms and rights grants align with language approved during clearance.
• Support sync accounts receivable, income tracking and recovery, third-party collections, vendor and invoicee creation, special-handling communications, report preparation, clearance administration, pitch procurement logging, inbound request delegation, and weekly licensing assignments as needed.
• Promote a collaborative and motivating work environment that supports teamwork, creativity, and professional development.

Benefits

• Hybrid work setup: 3 days in office and 2 days remote.
• Development opportunities, including mentorship programs, LinkedIn Learning, and educational reimbursements.
• Opportunities to attend artist showcases and playbacks.
• Applicable benefits; specific benefits are not listed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed