TEMP - Sr. Coordinator, Sync Licensing Administration

Bertelsmann-Jobs • Los Angeles, CA

3d • Hybrid

About The Position

BMG Sync Licensing handles inbound synchronization requests from third-party clients for visual media, including advertising, film, television, video games, and promos and trailers. As part of the Licensing Administration team, the Sr. Coordinator supports the successful preparation, issuance, and closure of sync licenses and payments. This temporary position includes administrative work such as maintaining sync data, supporting clearances, issuing licenses and invoices, tracking and recovering sync income, and executing agreements.

The role works with licensees and internal teams, including Business & Legal Affairs, Finance, income tracking, and the Clearance/Negotiation team. The coordinator ensures that licensing information and documentation are accurate, accessible, and consistent from quote through confirmation and license issuance, while supporting timely payment collection and resolution of license revisions. The position also shares relevant industry developments and financial progress with the Direct Lead.

Requirements

• Knowledge and experience in synchronization licensing, including advanced knowledge of the local sync market and standard practices.
• Experience with the license issuance process, including complex legal language, and the ability to negotiate or respond appropriately and efficiently to license revision requests.
• General knowledge of copyright laws and/or local societies.
• Existing network or relationships with local sync clients.
• Strong communication skills and ability to manage key information upward, downward, and outward.
• Ability to navigate challenging situations with high-level key clientele.
• Highly organized and adept with the Microsoft Office suite.
• Strong attention to detail and a solution-oriented approach.

Nice To Haves

• Strong interpersonal and conflict-resolution skills and high emotional intelligence.
• Some analytical and financial acumen, with the ability to analyze data and make data-driven decisions.
• Interest in music.

Responsibilities

• Ensure confirmed sync license data is accurate in department systems and prepare license entries for timely issuance, keeping information consistent from quote through confirmation and license request.
• Follow up on sync license fee payments, handle vendor forms and purchase orders needed to receive payments, document collection activity, and route matters to other departments when necessary.
• Obtain fully executed licenses and close out entries, ensuring documentation is accessible to people reviewing BMG system records.
• Support accounts receivable matters, including sync income tracking and recovery, third-party collections, vendor forms, invoicee/vendor creation, special-handling communications, and report preparation.
• Provide clearance administration support for projects, productions, and audits; log pitch procurement; and delegate inbound sync requests as needed.
• Handle licenses through weekly licensing assignments.
• Issue licenses, amendments, addendums, and invoices, ensuring information is consistent from quote through confirmation and license request.
• Respond to licensees’ revision requests in a timely, thorough, and effective manner.
• Assist with adding or editing canned responses for issuers, following legal and template guidelines and addressing concerns appropriately.
• Work with Business & Legal Affairs and the Direct Lead to establish or revise acceptable template language for the evolving sync market.
• Liaise with Finance and income tracking regarding past-due receivables and items for collections, keeping thorough notes throughout the process.
• Report current trends, industry developments, sync highlights, initiatives, innovations, financial progress, and overall status to the Direct Lead.
• Collaborate with the Clearance/Negotiation team to ensure long-form agreement language and grants of rights align with language quoted or approved during clearance.
• Foster a collaborative and motivating work environment that promotes teamwork, creativity, and professional development.

Benefits

• Hybrid work setup: 3 days in the office and 2 days remote.
• Development opportunities, including mentorship programs, LinkedIn Learning, and educational reimbursements.
• Opportunities to attend artist showcases and playbacks.
• Eligible for applicable benefits; specific benefits are not detailed.

What This Job Offers

• Career Level: Senior
• Education Level: No Education Listed