Sr. Congress Manager- Association Lead
About The Position
The Sr. Congress Manager- Association Lead is a Life Sciences role focused on coordinating medical congress and association engagement in a highly regulated, deadline-driven environment. The role leads the coordination of booth space, meeting rooms, sponsorships, symposia, and key logistics, ensuring that planning details, approvals, payments, and partner handoffs are managed effectively. It involves maintaining association relationships and supporting impactful healthcare and medical initiatives through structured planning and cross-functional collaboration. The position is virtual and operates within Eastern or Central Standard business hours. It requires 25% to 50% annual travel, both internationally and domestically. A prior lead planner role in pharmaceutical or congress corporate meetings and events is required.
Requirements
- Previous experience as a lead planner within the pharmaceutical or congress corporate meetings and events space.
- Experience managing medical congress, meetings, or association activities from planning through closeout in a fast-paced, compliance-focused environment.
- Ability to manage multiple deadlines, stakeholders, approvals, and deliverables while maintaining attention to detail.
- Ability to build strong working relationships with healthcare or medical associations, internal teams, and agency partners.
- Ability to turn complex congress information into clear, client-ready updates, recommendations, and next steps.
- Experience handling budgets, invoices, payment tracking, and documentation accurately.
- Willingness to travel 25% to 50% annually, both domestically and internationally.
- Ability to work within Eastern or Central Standard business hours.
Nice To Haves
- Experience supporting Life Sciences, pharmaceutical, or other healthcare-focused teams in a highly regulated environment.
- A proactive, solutions-focused approach when priorities shift or risks arise.
- Confidence working independently while collaborating across global or cross-functional teams.
- Strong problem-solving skills and the ability to escalate issues early with clear recommendations.
- Comfort using Microsoft Office to manage trackers, documentation, presentations, and communication.
Responsibilities
- Manage medical congress, meetings, or association activities from planning through closeout in a fast-paced, compliance-focused environment.
- Coordinate booth space, meeting rooms, sponsorships, symposia, and related congress logistics.
- Track deadlines, stakeholders, approvals, and deliverables while maintaining attention to detail.
- Build working relationships with healthcare or medical associations, internal teams, and agency partners.
- Translate complex congress information into clear, client-ready updates, recommendations, and next steps.
- Manage budgets, invoices, payment tracking, and documentation accurately.
- Coordinate approvals, payments, and partner handoffs.
- Identify and escalate issues or risks with clear recommendations.
Benefits
- Flexible working environment and support to work where and when best suited.
- Learning and development built into every role, with support for individual career growth.
- Opportunities to move across roles and global locations.
- Comprehensive healthcare.
- Retirement plans.
- Continued education support.
- Diverse work locations.
- Travel and hotel discounts.
- Volunteer and sustainability opportunities.
- Employee recognition program.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
