Congress Manager

BCD

4d•$60,000 - $70,000•Remote

About The Position

BCD Meetings & Events is hiring a Congress Manager to support Life Sciences congress programs in a fast-paced, highly regulated environment. The role coordinates logistics, attendee management, budgets, and supplier relationships while partnering with internal teams, congress owners, and Professional Congress Organizers. It focuses on structured planning, clear communication, compliance, precision, and delivering polished attendee experiences. The position is virtual and operates within Central or Eastern time zones, with travel requirements of less than 25%.

Nice To Haves

Three or more years of congress, convention, or meeting planning experience, ideally in Life Sciences or pharmaceutical environments.
Experience managing outside vendors, sourcing services, and negotiating contracts for best value.
Strong customer service mindset and confidence handling client questions and high-touch attendee needs.
International attendee experience, travel industry knowledge, or destination expertise.
Experience with Cvent.
Spanish or Portuguese language skills.

Responsibilities

Manage congress logistics, including registration, hotel room blocks, ground transportation, dining, and attendee communications.
Maintain documentation, audit readiness, and deadlines in a compliance-focused environment.
Build and reconcile budgets, review invoices and contracts, and help keep programs financially on track.
Use Cvent to maintain accurate attendee data, reporting, and communications across multiple workstreams.
Coordinate with clients, suppliers, internal teams, congress owners, and Professional Congress Organizers to resolve issues and keep projects moving forward.