Congress and Events Coordinator

MannKind Corporation • Burlington, MA

3d • $60,000 - $90,000

About The Position

MannKind Corporation is seeking a highly organized and detail-oriented Congress and Events Coordinator to provide administrative, logistical, and project coordination support for company congresses, regional and industry events, advisory boards, Key Opinion Leader (KOL) engagements, and internal meetings and events.

The role coordinates day-to-day operational requirements for assigned programs. Work includes maintaining project timelines and trackers; supporting registrations and housing block accommodations; organizing event materials; coordinating vendor and venue communications; tracking deadlines and deliverables; maintaining event documentation; assisting with budget and invoice administration; and providing on-site logistical support as needed.

Requirements

• Bachelor’s degree in Event Management, Hospitality, Business Administration, Communications, Marketing, or a related field, or an equivalent combination of education and relevant professional experience.
• At least 3 years of experience in event, meeting, congress, project, or administrative coordination.
• Strong understanding of compliance regulations related to pharmaceutical events and healthcare professional interactions.
• Excellent project management skills and ability to manage multiple events simultaneously.
• Exceptional communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external stakeholders.
• High proficiency with Microsoft Outlook, Excel, PowerPoint, Word, and Teams, and ability to quickly learn event-management, registration, project-management, procurement, and related business systems.
• Willingness to travel as required for event execution; travel is expected to be up to 25% during peak conference season, including weekend events.

Nice To Haves

• Experience in event coordination within the pharmaceutical, biotechnology, healthcare, medical device, or another regulated industry.
• Previous experience supporting medical congresses, pharmaceutical meetings, advisory boards, speaker programs, sales meetings, or other healthcare-related events.
• Familiarity with administrative requirements for event registrations, congress submission deadlines, accommodations, documentation, and event logistics.
• Experience using event-registration portals, attendee-management, project-tracking, CRM, procurement, or expense-management platforms.
• Experience supporting virtual and hybrid meetings.
• CMP or another meeting/event industry certification.

Responsibilities

• Coordinate administrative and logistical activities for National Commercial Congresses, regional and industry events, commercial advisory boards, and internal events and meetings.
• Support venue research, registration, housing, attendee coordination, meeting space, transportation, event materials, shipping, vendor communications, documentation, and on-site logistics.
• Maintain project timelines, trackers, deadlines, and action items, and escalate issues or decisions requiring cross-functional input or resolution.
• Provide administrative and project coordination support across Medical Affairs, Marketing, Sales, Compliance, and other participating functions.
• Schedule meetings, maintain action and decision trackers, circulate logistical information, follow up on assigned deliverables, and help ensure stakeholders have necessary information.
• Assist with administrative coordination of required compliance processes and documentation for congresses and events, including tracking reviews and approvals, maintaining records, coordinating established workflows, and escalating questions or potential concerns to the appropriate functional owners.
• Maintain event budget trackers; record committed and actual expenses; coordinate estimates and invoices; track purchase orders and payment status; support accrual and reconciliation activities; and identify potential discrepancies for review.
• Support coordination of approved vendors, agencies, venues, hotels, congress organizers, and other service providers, including gathering proposals and estimates, scheduling vendor meetings, maintaining documentation, and tracking deadlines, deliverables, and logistical requirements.
• Support post-event closeout by coordinating feedback collection, maintaining attendance and event records, assisting with financial reconciliation, tracking outstanding invoices or documentation, organizing event materials and files, and scheduling debriefs.
• Partner with analytics teams on lead capture, tracking, and performance reporting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level