Sr Administrative Assistant

San Jacinto College•Houston, TX

1d•Onsite

About The Position

The Sr Administrative Assistant provides administrative support to division leaders, department chairs, faculty members, and staff at Generation Park. The role supports academic and office operations, including faculty and student records, class and schedule coordination, meeting and room arrangements, purchasing and expense processing, and general office duties. The position requires a physical presence at the assigned on-site work location during unrestricted operations, with very limited or no opportunity for remote work arrangements.

Requirements

High school diploma or equivalent.
Three years of office, clerical, or administrative support experience, or an equivalent combination of education and experience sufficient to perform the essential duties.
Ability to demonstrate the College values.
Professional image, excellent telephone etiquette, and communication skills.
High accuracy and excellent proofreading, grammar, and spelling skills.
Ability to work in a team environment, be flexible, maintain good public relations, manage details and deadlines, balance multiple tasks, analyze and solve problems, and work independently in a fast-paced office environment.
Basic proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Ability to be physically present at the assigned on-site work location during unrestricted operations.

Nice To Haves

One year of specialized or technical training beyond high school.
One or more years of experience in a higher education environment.

Responsibilities

Provide administrative support to administrators and faculty with paperwork, new faculty setup, faculty loads, initial daily schedules, textbook adoptions, supply orders, EPAFs, leave forms, grades, and class rolls.
Interface with students, administrators, departments, visitors, staff, and faculty.
Enter student data for new, transitioning, and current students; maintain computer-based records and files; create classes; and assist with course substitution forms.
Schedule and coordinate meetings and room reservations, including Faculty, Advisory Board, Job Fair, Information Sessions, and New Student Orientations.
Record and transcribe meeting minutes.
Work with Department Chairs and Division Operations Coordinators on class cancellations, class schedules, and catalog revisions, including updates to promotional brochures, materials, and websites.
Prepare and process requisitions and invoices and make entries through several Banner programs.
Maintain affiliation agreements, career cluster six-year plans, and agreements; complete ad hoc projects as assigned.
Perform general office duties, including typing letters, memos, substitute forms, and reports, including state reporting as required.
Process P-card statements and maintain P-card records and expenditures.
Coordinate travel arrangements, hotel bookings, and parking reimbursements.
Collect and process end-of-course folders.
Order inventory supplies and submit expenses.
Coordinate classroom facilities, including maintenance requests.
Order exams.
Work in the Business Office as required, including attending training for this work.
Perform other duties as assigned.
Proctor as needed and assist with recruiting development needs.