Sr. Administrative Assistant

6084-Janssen Research & Development Legal Entity • Titusville, NJ

2d • Hybrid

About The Position

Johnson & Johnson is seeking a Sr. Administrative Assistant to provide administrative support to executives and internal teams in a fast-paced, collaborative environment. The role requires managing routine tasks and adapting to changing needs while maintaining accuracy, timeliness, quality, professionalism, and discretion. This is a hybrid position based in Titusville, New Jersey, or South San Francisco, California, and may require up to 10% travel. The position is overtime eligible.

Requirements

• High school diploma required.
• At least 4 years of administrative experience or similar experience required.
• Excellent ability to manage complex executive schedules and competing priorities.
• Proficiency with enterprise systems, including MS Office, Teams, Zoom, Concur, eMarketplace, SharePoint, and Co-pilot.
• Strong judgment, problem-solving ability, and proactive anticipation of leadership needs.
• Discretion and integrity in handling sensitive and confidential information.
• Ability to manage multiple concurrent workstreams with urgency, flexibility, and attention to detail.
• Clear and effective communication across stakeholders and levels.
• Positive, can-do mindset aligned with Johnson & Johnson Credo values.

Nice To Haves

• Associate degree in business administration, communications, or a related field preferred.

Responsibilities

• Manage complex and dynamic calendars and arrange meetings.
• Arrange travel through Concur and prepare expense reports for a VP and Senior Director.
• Manage confidential correspondence, rosters, distribution lists, and organizational charts.
• Coordinate registration, payments, and logistics for global conferences, external engagements, and executive visits.
• Provide administrative support to the VP, senior-level leaders, and team members.
• Initiate and manage departmental purchasing cards and related procurement activities.
• Coordinate recurring leadership and team meetings, including agendas, scheduling, and virtual or hybrid setup.
• Plan special events, off-site meetings, and training sessions, including space, catering, and onsite needs.
• Coordinate onboarding for new team members, including systems access, equipment, workspace, and credentials.
• Maintain organized document and file management systems, including SharePoint and Teams.
• Prepare and edit organizational charts and update distribution lists.
• Serve as the primary point of contact for internal and external visitors, including registration, workspace, and travel support.
• Coordinate recruiting activities and communications.
• Provide backup support for other senior assistants.
• Support ad hoc initiatives and special projects requiring independent judgment.

Benefits

• Company consolidated retirement plan (pension) and 401(k) savings plan, subject to plan terms.
• 120 hours of vacation per calendar year, subject to policy and date of hire.
• 40 hours of sick time per calendar year, subject to policy and date of hire.
• 13 days of holiday pay, including floating holidays, per calendar year.
• Up to 40 hours of Work, Personal and Family Time per calendar year.
• 480 hours of parental leave within one year of a child's birth, adoption, or foster care placement.
• Bereavement leave: 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
• 80 hours of caregiver leave in a 52-week rolling period.
• 10 days of volunteer leave per calendar year.
• 80 hours of military spouse time-off per calendar year.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED