Specialty Courts Coordinator

Allen County Indiana•Fort Wayne, IN

About The Position

The Specialty Courts Coordinator oversees the daily operations of three problem-solving courts within the Allen Superior Court Family Relations Division: Family Recovery Court, Domestic Violence Court, and Therapeutic Treatment Court. Under the direction of the Judge of the Allen Superior Court Family Division, the coordinator plans and organizes events, meetings, and trainings; coordinates case flow, community relations, presentations, and services; directs program quality assurance; and assists an outside evaluator with data collection. The coordinator convenes and chairs policy development and team meetings, oversees eligibility screening, records, statistical reporting, program materials and operations, and grant writing and management in coordination with court administration. In cooperation with social workers, the coordinator oversees participant case coordination and assists with collecting and distributing weekly progress information to court team members. The position maintains program records and documentation, oversees fiscal and contractual commitments, facilitates communication among team members and partner agencies, and ensures compliance with policies, procedures, and Indiana Supreme Court guidelines. Duties include participant eligibility assessments, maintaining data in Quest, processing participant records and court documents, communicating with judicial officers and external partners, applying for and managing grants, preparing quarterly reports, purchasing supplies, supporting certification renewals, and planning hearings, workshops, graduations, and trainings. The coordinator may perform court service representative functions and other assigned duties, including required overtime. The position is covered by the Superior Court Employee Handbook and is an employee-at-will role.

Requirements

Bachelor’s degree in Criminal Justice or Human Services.
Three years of experience in civil, criminal justice, or human services.
Ability to communicate effectively verbally and in writing with superiors, subordinates, other organizations, attorneys, and the general public.
Ability to work effectively as a team member or leader with committees, commissions, firms, and agencies.
Basic understanding of finance practices.
Ability to establish and maintain effective working relationships with officials, employers, and the general public.
Ability to interact with individuals from diverse backgrounds, including differences in ethnic origin, race, gender, class, affectional preference, and ability.
Ability to set clear, professional boundaries and maintain confidentiality.
Ability to work independently while collaborating effectively with staff and community resources.
Ability to operate standard office equipment, including a multi-line phone, fax, copier, computer, and peripheral equipment.
Strong computer skills, including Microsoft Office and job-related software such as Quest.

Nice To Haves

Master’s degree preferred.
Advanced knowledge or education in mental health or substance abuse treatment preferred.
Valid license to perform substance abuse assessments preferred.

Responsibilities

Oversee daily operations of Family Recovery Court, Domestic Violence Court, and Therapeutic Treatment Court.
Plan and organize events, meetings, workshops, participant graduations, hearing dates, and trainings.
Coordinate case flow, community relations, presentations, and participant services.
Direct program quality assurance and assist an outside evaluator with data collection.
Convene and chair policy development and team meetings.
Oversee eligibility screening, program record keeping, statistical reporting, program material development, and operational program development.
Write grants, submit grant applications, manage grants in coordination with court administration, and prepare quarterly reports for grant resources and court programs.
Coordinate participant cases with social workers and gather and distribute weekly progress information to court team members.
Maintain accurate and timely program records and documentation, including data in Quest and participant and team-member files.
Oversee fiscal and contractual commitments, conduct purchasing, and ensure supplies are available to judicial officers, staff, and participants.
Facilitate communication among team members, partner agencies, judicial officers, court staff, service providers, external agencies, and the Indiana Supreme Court.
Ensure program policies, procedures, documents, and practices comply with Indiana Supreme Court guidelines.
Assess potential participants to determine eligibility.
Enter new participants and process participant records, including graduate and termination closures, time-stamped documents, and court orders.
Perform data quality assurance and support program certification renewal and periodic recertification reviews.
Conduct new-hire orientations.
Perform court service representative functions as needed.
Perform other duties as assigned, including overtime as required.