Specialty Courts Coordinator

Allen County Government•Fort Wayne, IN

13h•$29

About The Position

The Specialty Courts Coordinator works under the direction of the Judge of the Allen Superior Court Family Division and oversees the daily operations of three problem-solving courts: Family Recovery Court, Domestic Violence Court, and Therapeutic Treatment Court. The role coordinates case flow and services, community relations, presentations, events, meetings, trainings, program quality assurance, and data collection with an outside evaluator. In cooperation with social workers, the coordinator oversees participant case coordination and gathers and distributes weekly progress information to court team members. The coordinator convenes and chairs policy development and team meetings; oversees eligibility screening, record keeping, statistical reporting, program material and operational development, and grant writing and management in coordination with court administration. The position is covered by the Superior Court Employee Handbook and is an employee-at-will position. It is classified as non-exempt, with no supervisory responsibilities.

Requirements

Bachelor’s degree in Criminal Justice or Human Services.
Three years of experience in civil justice, criminal justice, or human services.
Ability to communicate effectively verbally and in writing with superiors, subordinates, organizations, attorneys, and the general public.
Ability to work effectively as a team member or leader with committees, commissions, firms, and agencies.
Basic understanding of finance practices.
Ability to establish and maintain effective working relationships with officials, employers, and the general public.
Ability to interact with individuals from diverse backgrounds, including differences in ethnic origin, race, gender, class, affectional preference, and ability.
Ability to set clear professional boundaries and maintain confidentiality.
Ability to work independently while also working effectively with staff and community resources.
Ability to operate standard office equipment, including a multi-line phone, fax, copier, computer, and peripheral equipment.
Strong computer skills, including Microsoft Office and job-related software such as Quest.

Nice To Haves

Master’s degree.
Advanced knowledge or education in mental health or substance abuse treatment.
Valid license to perform substance abuse assessments.

Responsibilities

Oversee the daily operations of Family Recovery Court, Domestic Violence Court, and Therapeutic Treatment Court.
Coordinate participant cases and services in cooperation with social workers, and gather and distribute weekly progress information to court team members.
Plan and organize events, meetings, trainings, staff workshops, participant graduations, and hearing dates.
Coordinate community relations and presentations, and facilitate communication among team members and partner agencies.
Convene and chair policy development and team meetings.
Oversee eligibility screening, program records, statistical reporting, program materials, and operational program development.
Maintain accurate and timely program records and documentation; maintain data in Quest, enter new participants, close out graduates and terminations, upload timestamped documents, complete court orders, and maintain team personnel files.
Oversee fiscal and contractual commitments, conduct purchasing, and ensure supplies are available to judicial officers, staff, and participants.
Ensure policies and procedures are followed and program documents comply with Indiana Supreme Court guidelines.
Collect performance and outcome data, perform data quality assurance, and assist an outside evaluator with data collection.
Write and submit grants and applications, manage grants in coordination with court administration, and provide quarterly reports to grant resources.
Generate quarterly reports required by the Family Recovery Court, Family Domestic Violence Court, and Therapeutic Treatment Court programs.
Schedule court sessions and conduct new-hire orientations.
Lead periodic program recertification reviews and compile required data and documentation.
Communicate with judicial officers, court staff, service providers, external agencies, and the Indiana Supreme Court.
Perform participant assessments to determine eligibility.
Perform court service representative functions as needed.
Perform other assigned duties, including overtime as required.