Administrative Assistant - Specialty Courts

Hidalgo County • Edinburg, TX

1d

About The Position

The Administrative Assistant supports Specialty Courts and related department programs. The role handles administrative records and filings, documents specialty court staffing and status hearings, prepares weekly status sheets, coordinates participant incentives, and assists with meetings, presentations, publications, and program planning. The position requires travel and may involve hours outside a Monday-through-Friday, 8:00 a.m.-to-5:00 p.m. schedule. The employee must work well with court personnel and others, communicate effectively in English and Spanish, and be able to work with minimal supervision.

The position also develops and maintains recordkeeping and filing systems; responds to questions about rules, policies, and procedures; assists with administrative hearings; and may train others. Other related duties may be assigned.

Requirements

• Two to three years of experience in administrative support work.
• Two years of education may be substituted for one year of experience.
• Valid driver’s license and proof of liability insurance.
• Computer literacy; familiarity with Excel, PowerPoint, and word processing preferred.
• Good organizational skills and verbal and written communication skills in English and Spanish.
• Self-motivated and able to work with minimal supervision.
• Ability to work hours that may not coincide with a Monday-through-Friday, 8:00 a.m.-to-5:00 p.m. schedule.
• Travel is required.
• Ability to work well with others.
• Ability to prepare, interpret, and disseminate information concerning department procedures and specialty court programs.
• Must never have been convicted of or placed on court-ordered community supervision or probation for a criminal offense classified as a Class B misdemeanor or higher.

Nice To Haves

• Graduation from a junior college with a degree in administrative support.
• Bilingual ability.
• Familiarity with Excel, PowerPoint, and word processing.

Responsibilities

• E-file paperwork provided by probation officers and supervisors as requested.
• Attend specialty court staffing and status hearings and document attendance and status in Odyssey.
• Prepare and print weekly specialty court status sheets and distribute them to specialty court panel members.
• Coordinate access to and availability of incentives for specialty court program participants.
• Establish and maintain working relationships with court personnel and others involved in specialty court programs.
• Participate in planning and executing department programs, including those involving probationers assigned to specialty courts.
• Develop, coordinate, and maintain recordkeeping and filing systems, including for probationers assigned to specialty court programs.
• Respond to inquiries regarding rules, regulations, policies, and procedures, including those related to specialty court programs.
• Coordinate meetings, conferences, and seminars, including those related to specialty court programs.
• Assist in preparing presentations for administrative hearings.
• Research, compose, design, or edit department publications such as brochures, forms, and manuals, including materials for specialty court programs.
• Train others.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed