Senior Administrative Assistant - Courts

Bannock County•Pocatello, ID

1d•Onsite

About The Position

The Senior Administrative Assistant performs complex and highly responsible legal, secretarial, clerical, and customer service duties for the Magistrate and District Court. The role manages civil and criminal filings and the collection of fines, costs, restitution, and fees. Its primary function is receiving and processing paperwork associated with Court operations, with close attention to detail and data accuracy. Work is conducted under the Idaho Rules of Civil Procedure, court rules, criminal rules, Supreme Court rules, administrative court rules, and Idaho State Code. The position involves frequent contact with the public, attorneys, judges, court personnel, law enforcement personnel, and State departments, and is supervised by the Court Supervisor. The work is performed in a general office environment. The schedule is Monday through Friday, 8 a.m. to 5 p.m. Bannock County describes its workplace as supportive of employee safety and wellbeing, development, trust, a positive workplace, and work-life balance.

Requirements

High school diploma or GED equivalency.
One to two years of experience in an office setting performing general clerical duties, and the ability to learn legal terminology and each segment of the court process within the first six months on the job; or an equivalent combination of experience and training that provides the knowledge and abilities necessary to perform the work.
Attention to detail and accuracy in data processing.

Responsibilities

Receive and process civil filings and case files; determine case jurisdiction, case type, and required filing fees.
Establish amounts due, accept payments for bonds, fines, fees, restitution, and reimbursements, balance payments, and maintain an individual cash drawer.
Monitor case and paperwork flow for appropriate timelines, processing, and follow-up.
Record criminal charges and related information in the Idaho Supreme Court Case Management System, including misdemeanor citations, infraction citations, and felony complaints.
Receive and file civil and criminal case paperwork and determine the action to be taken.
Contact and obtain evaluators or mediators for certain cases and prepare and process related paperwork.
File and assign case numbers to petitions; issue writs of execution; verify there are no outstanding writs; collect and receipt fees; process returned and interim writs; and distribute garnishment writs.
Receive and process local and foreign domestic violence protection orders.
Take pleas of not guilty and guilty on payable misdemeanor charges and prepare and process associated paperwork.
Provide customers with information about court proceedings, case status, penalties, and related matters.
Prepare clerk records for appeals, including copies, indexing, page numbering, exhibits, and exhibit lists.
Receive and post bonds in civil and criminal cases.
Receive and disburse restitution payments to victims.
Receive and process requests for relief from withheld judgments.
Provide background and criminal checks to the public and other courts.
Answer phone calls and respond to questions about citation payments, license suspensions and reinstatements, court hearings, small-claims filings, civil complaints, pleas, and related information, without giving legal advice.
Create, type, and proof letters to attorneys and self-represented parties regarding case filings and filing fees.
Coordinate with the State Department of Transportation on license suspensions, renewals, modified judgments, and related issues.
Perform work in accordance with County and Court policies, procedures, and safety practices.
Notify the Bureau of Criminal Identification of changes from original judgments in criminal cases.
Provide civil judgment reports to credit bureaus.
Perform other related duties as required.