Senior Administrative Assistant - Courts

Bannock County•Pocatello, ID

3d•Onsite

About The Position

The Senior Administrative Assistant performs complex legal, secretarial, clerical, and customer service duties for the Magistrate and District Court. The position manages civil and criminal filings and the collection of fines, costs, restitution, and fees. Its primary function is to receive and process paperwork associated with Court operations, with a strong emphasis on accuracy and attention to detail. Duties include processing civil filings, entering information into the Idaho Supreme Court Case Management System, determining fines, fees, and bond amounts, collecting and balancing money, preparing warrants and other legal documents, receiving and posting bonds, and providing administrative support to the Courts. The work is governed by Idaho civil, court, criminal, Supreme Court, and administrative court rules and Idaho State Code. The position has frequent contact with the public, attorneys, Judges, other court personnel, law enforcement personnel, and State departments. The position works under the supervision of the Court Supervisor. Principal duties are performed in a general office environment, Monday through Friday, 8 a.m. to 5 p.m.

Requirements

High school diploma or GED equivalency.
One to two years of experience in an office setting performing general clerical duties, with the ability to learn legal terminology and each segment of the court process within the first six months on the job; or an equivalent combination of experience and training that provides the knowledge and abilities necessary to perform the work.
Attention to detail and accuracy in data handling.

Responsibilities

Receive and process civil filings and case files; determine case jurisdiction, case type, and required filing fees.
Determine amounts due, accept payments for bonds, fines, fees, restitution, and other reimbursements, balance payments, and maintain an individual cash drawer.
Monitor cases and paperwork flow to ensure appropriate time frames, processing, and follow-up.
Record criminal charges and related information in the Idaho Supreme Court Case Management System, including misdemeanor citations, infraction citations, and felony complaints.
Receive and file civil and criminal case paperwork and determine the action to be taken.
Contact and obtain evaluators or mediators for certain cases and prepare and process related paperwork.
File and assign case numbers on petitions; issue writs of execution; verify the absence of outstanding writs; collect and receipt fees; process returned and interim writs; and distribute garnishment writs.
Receive and process domestic violence protection orders, both local and foreign.
Take not-guilty and guilty pleas on payable misdemeanor charges and prepare and process associated paperwork.
Provide customers with information on court proceedings, case status, penalties, and related matters.
Prepare clerk records for appeals, including copies, indexing, page numbering, exhibits, and exhibit lists.
Receive and post bonds in civil and criminal cases.
Receive and disburse restitution payments to victims.
Receive and process requests for relief from withheld judgments.
Provide background and criminal checks to the public and other courts.
Answer phone calls and respond to questions about citation payments, license suspensions and reinstatements, court hearings, small-claims and civil-complaint filing processes, and entering pleas, without giving legal advice.
Create, type, and proof letters to attorneys and unrepresented parties regarding case filings and filing fees.
Coordinate with the State Department of Transportation on license suspensions, renewals, modified judgments, and related matters.
Perform work in accordance with County and Court policies, procedures, and safety practices.
Notify the Bureau of Criminal Identification of changes from original judgments in criminal cases.
Provide reports to the credit bureau on civil judgments.
Perform other related duties as required.