About The Position
The Specialized Talent Administrator & Coordinator provides administrative support for talent acquisition through pre-hire and post-hire activities, coordinating logistical and recruitment work for a particular client program or team. The role supports the recruitment process from applicant review and candidate screening through interviews, offers, onboarding, and offboarding. It also helps keep recruitment systems and team members updated, coordinates candidate-related logistics, and provides reporting and other administrative support to the recruitment team.
Requirements
- High school diploma or equivalent.
- Fluent in English.
- Strong verbal and written communication skills.
- Demonstrated proficiency with Microsoft Office, including Outlook.
- Ability to prioritize and organize own work.
- Desire to provide a high level of customer service to colleagues and clients.
Nice To Haves
- Completed Cielo TalentCloud ACE certification.
- At least 6 months of experience as a Talent Administrator & Coordinator.
- Experience in a business or office environment.
- Customer service or administration experience.
- Strong recruitment administration skill set and competencies.
- Knowledge of commonly used concepts, practices, and procedures in talent acquisition.
Responsibilities
- Assist with the recruitment and interview process.
- Conduct phone interviews, document candidate responses, and screen candidates according to position requirements.
- Develop interview schedules so qualified candidates can be evaluated.
- Update candidate statuses in the appropriate recruitment systems, including applicant tracking and proprietary systems.
- Review applicants who applied through the applicant tracking system in a timely manner.
- Schedule complex phone, video, and in-person interviews with recruiters or hiring managers.
- Execute the offer process, including creating and routing offer letters and presenting offers to candidates.
- Coordinate candidate background, medical, and reference checks.
- Arrange candidate travel, transportation, and accommodation.
- Coordinate aspects of onboarding and offboarding.
- Edit and post positions accurately to the applicant tracking system within specified timeframes.
- Administratively manage posting roles to candidate-generation channels.
- Keep the recruitment team appropriately updated on progress and escalate concerns or obstacles.
- Provide metrics and pipeline reporting.
- Provide other administrative support to the recruitment team as needed.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
