Talent Acquisition Administrator

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About The Position

The Talent Acquisition Administrator provides administrative and systems support to the Talent Acquisition team and reports to the Director, Talent Acquisition. The role maintains the applicant tracking system (ATS), keeps job requisitions accurate and current, and supports processing employee job changes, including promotions, demotions, lateral moves, and transfers. The position requires attention to detail, strong organization, and the ability to handle confidential information across HR systems. The administrator maintains ATS settings and workflows, audits and reconciles requisition information, prepares and routes employee job-change documentation, coordinates with HR, Payroll, and hiring managers, and produces reports for the Talent Acquisition team and leadership. The role also supports users with ATS questions, documents procedures and data standards, follows confidentiality and recordkeeping requirements, observes safe work practices, complies with company policies, and completes other duties and projects as assigned.

Requirements

High school diploma or equivalent required.
One to three years of experience in an HR, recruiting, or administrative support role.
Hands-on experience using an applicant tracking system, such as Workday, iCIMS, Greenhouse, SuccessFactors, or a similar platform.
Strong attention to detail and accuracy in data entry, auditing, and recordkeeping.
Working knowledge of applicant tracking systems and HR information systems, with the ability to learn new platforms quickly.
Proficiency in Microsoft Office, particularly Excel, including sorting, filtering, lookups, and basic reporting.
Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
Clear written and verbal communication skills and a customer-service mindset when supporting recruiters and hiring managers.
Ability to handle sensitive and confidential information with discretion.
Basic understanding of HR processes, such as requisition approvals, job changes, and employee data management.
Ability to communicate effectively in person, over the phone, and via digital platforms.

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
Experience with ADP Recruitment Manager and ADP Lyric.
Experience processing employee data changes in an HRIS.

Responsibilities

Maintain the ATS, including user access, job templates, workflows, candidate statuses, and system settings, in partnership with the Director, Talent Acquisition.
Regularly audit open, on-hold, and filled requisitions for accurate statuses, approvals, hiring manager and recruiter assignments, and position details.
Open, update, and close job requisitions according to approval workflows, and resolve duplicate, stale, or incomplete requisitions.
Reconcile ATS requisition data against HRIS and headcount or position records, and flag discrepancies to Talent Acquisition and HR leadership.
Assist with employee job changes, including promotions, demotions, lateral moves, and transfers, by preparing documentation, routing approvals, and accurately and promptly entering changes.
Coordinate with HR, Payroll, and hiring managers to confirm effective dates, compensation changes, and required paperwork for job changes.
Generate recurring and ad hoc ATS and requisition reports, such as open requisitions, time-to-fill, and pipeline status, for the Talent Acquisition team and leadership.
Serve as a first point of contact for recruiter and hiring manager ATS questions, provide basic troubleshooting and training, and escalate system issues to the vendor as needed.
Maintain and document ATS and requisition procedures, data standards, and job aids.
Protect candidate and employee information and ensure records comply with company policy and applicable recordkeeping requirements.
Understand and demonstrate safe work practices to help ensure a safe work environment.
Comply with company policies and procedures.
Complete special projects and other duties as assigned by the supervisor.