Talent Acquisition Systems Administrator

IES Holdings • Sugar Land, TX

10d

About The Position

The Talent Acquisition Systems Administrator is responsible for configuration, administration, data governance, and continuous improvement of IES Holdings’ iCIMS Applicant Tracking System (ATS) and Career Site CMS (CXM) across five business units and their operating entities. The role owns the technical and operational backbone of the recruiting technology stack, including ATS workflows, job posting configuration, careers site content, integrations, reporting, and vendor coordination.

The administrator is the primary point of contact for recruiters, hiring managers, and HR across a complex, multi-entity organization. The role combines systems administration with customer service, sound judgment, and the ability to guide stakeholders on recruiting, onboarding, and offer processes. It is expected to proactively improve ATS processes, procedures, administration, reporting, and governance, and to support onboarding acquired business units and entities into the iCIMS ecosystem.

IES is a national provider of industrial products and infrastructure services serving commercial, industrial, residential, and renewable energy markets. The company is publicly traded on NASDAQ (IESC). At the end of fiscal year 2025, IES reported over $3.3 billion in revenue, more than 10,200 employees, and over 174 domestic locations across the United States.

Requirements

• At least 4 years of hands-on administration experience with an enterprise Applicant Tracking System; iCIMS is strongly preferred.
• Demonstrated experience configuring ATS workflows, bin/status structures, job posting rules, and user permissions in a multi-entity or multi-business-unit environment.
• Experience building recruiting reports or dashboards and maintaining data accuracy and compliance.
• Experience coordinating with software vendors, managing support cases, testing releases, and tracking action items to resolution.
• Excellent written and verbal communication skills, including the ability to explain technical system concepts to non-technical stakeholders.
• Ability to balance customer service with sound judgment, including advising against requests that are technically feasible but inadvisable while maintaining positive relationships.
• Working knowledge of recruiting, onboarding, and offer processes sufficient to guide, train, and troubleshoot for stakeholders with varying ATS proficiency.
• Track record of proactively identifying and driving process, configuration, or reporting improvements.
• Strong organizational skills and ability to manage concurrent projects and competing priorities across business units.
• Proficiency with Microsoft Excel and Office.

Nice To Haves

• Direct iCIMS CXM/CMS experience.
• Comfort working with HTML/CSS for career site content.
• Bachelor’s degree in Human Resources, Information Systems, Business, or a related field, or equivalent professional experience.
• iCIMS certification(s), such as iCIMS Certified Administrator, or equivalent platform-specific credentials.
• Experience supporting employer branding or career site content management initiatives.
• Experience supporting recruiting technology through a merger, acquisition, or multi-entity integration.
• Familiarity with EEO/OFCCP compliance requirements and state-specific employment disclosures.

Responsibilities

• Administer iCIMS across all IES business units, including user permissions, workflows, bin/status configurations, and system settings.
• Configure and maintain job posting templates, application forms, and field requirements to support consistency and compliance.
• Diagnose and resolve ATS operational issues, escalating to iCIMS support as needed and tracking cases through resolution.
• Maintain and improve the iCIMS CXM/CRM tag library, workflow statuses, and automation frameworks.
• Own ATS data governance, including data integrity, field standardization, retention practices, and compliance with applicable employment and privacy regulations.
• Establish and enforce data-entry standards and configuration guardrails across business units.
• Build and maintain recruiting metrics, dashboards, and ad hoc reports for Talent Acquisition, HR, and business unit leaders.
• Partner with HR and Legal on compliance-related configuration, including EEO/OFCCP reporting fields, state disclosures, and offer-letter language.
• Audit ATS configuration, workflows, and reporting to identify inefficiencies and opportunities for systemic improvement.
• Evaluate business-unit configuration and process requests against platform best practices, data governance, and cross-business-unit consistency; provide recommendations and push back on requests that create risks.
• Guide and coach recruiters, hiring managers, and HR on recruiting, onboarding, and offer processes and recommend process improvements.
• Manage the iCIMS Career Site CMS (CXM) across business units under the One IES employer brand framework, including headers, footers, branding, and typography.
• Coordinate with design/development resources and external vendors on career site builds, mockups, and enhancements.
• Build and manage iCIMS Talent Community sign-up forms, workflows, and nurture campaigns.
• Serve as the primary internal liaison with iCIMS on configuration, integrations, defects, and roadmap items; maintain an action-item log and drive items to closure.
• Coordinate third-party job board and sourcing integrations, including resolving posting and feed discrepancies with vendors and internal stakeholders.
• Evaluate, test, and implement iCIMS features, modules, and releases, assessing effects across business units before rollout.
• Provide ATS support and best-practice guidance to recruiters and hiring managers across business units.
• Develop and maintain training materials, quick-reference guides, and hiring-manager documentation for ATS processes and system changes.
• Lead technical onboarding of new and acquired business units and entities into iCIMS, including configuration, data migration considerations, and end-user training.
• Partner with recruiters, hiring managers, and HR on ATS-related projects, including career site redesigns and system rollouts.
• Support mergers and acquisitions by scoping and coordinating the integration of acquired entities’ recruiting operations into the corporate ATS environment.

Benefits

• Competitive pay
• Company 401K plan with employer contribution match
• Company-paid time off
• Company-paid life insurance
• Choice of medical coverage, including prescription and short-term disability plans
• Choice of dental and vision coverage
• Optional long-term disability, critical illness, accident, legal, and pet coverage
• Auto and home insurance discount programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed