Talent Acquisition Systems Specialist

Savage•Midvale, UT

1d•Onsite

About The Position

The Talent Acquisition Systems Specialist supports operational excellence within Talent Acquisition by administering recruiting systems, improving workflows, maintaining compliance and data integrity, managing vendors and invoices, developing reports, and providing responsive support to recruiters, hiring managers, candidates, and cross-functional partners. The role is based in Midvale, Utah, and is in-office Monday through Friday. The specialist administers and optimizes Dayforce applicant-tracking and onboarding systems, along with other recruiting technology. The position maintains recruiting workflows and records, partners with HCM and IT on system enhancements and integrations, oversees vendors and invoices, supports hiring-compliance processes and audits, and creates recruiting dashboards and reports. It also serves as an initial contact for system and process questions, coordinates project logistics and onboarding support, and identifies opportunities for process and technology improvements. The position is primarily sedentary in a climate-controlled office, with occasional travel to recruiting events, industry conferences, and operational locations. Additional work hours may be required during implementations, audits, recruiting events, or critical issue resolution.

Requirements

A baccalaureate degree in Human Resources, Business Administration, Information Systems, or a related field and at least 4 years of relevant experience are preferred, or an equivalent combination of education and experience.
Working knowledge of applicant-tracking systems, HR information systems, recruiting technology, and interconnected workflows.
Experience with Dayforce or a similar HCM system is required.
Ability to translate business requirements into effective system configurations, workflows, approvals, and user solutions.
Strong analytical skills, including the ability to interpret recruiting data and create accurate, practical reports, dashboards, and metrics.
High attention to detail and sound judgment when handling system data, confidential information, audit documentation, and employment-compliance records.
Experience coordinating with vendors and internal partners, reviewing invoices and service levels, and resolving technology or service issues.
Strong problem-solving and continuous-improvement skills, including the ability to identify root causes and recommend practical processes, automation, and system enhancements.
Clear written and verbal communication skills to explain technical or process information to recruiters, hiring managers, candidates, vendors, and cross-functional partners.
Strong customer service, organization, and project-coordination skills, including the ability to manage competing priorities and meet deadlines with limited supervision.
Ability to create clear, user-friendly process documentation, job aids, communications, and FAQs for varied audiences.
Ability to travel overnight by airplane or car occasionally, less than 10%, to recruiting-related events, industry conferences, and operational locations.

Nice To Haves

Military experience may substitute for some requirements.

Responsibilities

Administer, configure, and optimize applicant-tracking systems and the Dayforce onboarding module.
Administer and optimize recruiting-related technology, including relocation, background, and advertising platforms.
Configure and maintain requisition, offer, onboarding, approval, and recruiting workflows.
Maintain system data integrity, documentation, user support, access, and compliance.
Partner with HCM and IT teams on system enhancements, integrations, testing, and issue resolution.
Manage Talent Acquisition vendors, monitor service levels, evaluate tools, and process invoices.
Maintain Forms I-9/E-Verify processes and other hiring-compliance records, and support audits, data privacy, and policy requirements.
Develop dashboards and reports covering time to fill, pipeline health, source effectiveness, system usage, and related recruiting measures.
Identify and implement workflow, automation, technology, and process improvements.
Serve as the first point of contact for questions about Talent Acquisition systems, processes, records, and documentation.
Coordinate project logistics, onboarding support, communication materials, process guides, FAQs, and cross-functional issue resolution.