Special Education Case Manager - Full or Part-Time

Calais School•Whippany, NJ

About The Position

The Calais School is seeking a dedicated and experienced Special Education Case Manager to coordinate and oversee the development, implementation, and monitoring of Individualized Education Programs (IEPs) for classified students. The role works with students with diverse learning needs and coordinates individualized academic programming, related services, and specialized supports. The position may be full-time or part-time. The Case Manager serves as a primary contact for families and educational professionals, coordinates IEP-related meetings and evaluations, maintains required documentation, monitors student progress and regulatory compliance, and collaborates with school staff to support appropriate services and positive student outcomes.

Requirements

Two to five years of experience in special education, case management, or a related educational setting.
Knowledge of New Jersey special education regulations and IEP development, implementation, and compliance requirements.
Experience coordinating IEP meetings, maintaining special education records, and communicating with families and educational professionals.
Strong organizational, written, verbal communication, and interpersonal skills.
Ability to manage multiple student cases, prioritize responsibilities, and meet regulatory deadlines.
Ability to work collaboratively with administrators, teachers, related service providers, students, and families.
Commitment to student confidentiality, individualized educational planning, and delivery of appropriate special education services.
At least five years of experience as a special education teacher or child study team member.

Responsibilities

Manage assigned special education student cases, ensuring the timely development, implementation, review, and monitoring of IEPs.
Serve as the primary point of contact for parents, guardians, teachers, related service providers, child study team members, and other educational professionals regarding students' special education programming.
Coordinate and facilitate annual review meetings, reevaluation planning meetings, and other IEP-related meetings in accordance with New Jersey special education regulations.
Prepare, maintain, and update IEP documentation, meeting notices, progress reports, and other required records for accuracy and regulatory compliance.
Monitor student progress toward IEP goals and objectives, collaborating with teachers and related service providers to review progress and identify needed adjustments to services or supports.
Coordinate referrals, evaluations, reevaluations, and related documentation with appropriate educational professionals and child study team members.
Ensure parents and guardians are informed of student progress, IEP requirements, and relevant changes to educational programming.
Collaborate with instructional staff and related service providers to support consistent implementation of IEP accommodations, modifications, goals, and services.
Monitor compliance with applicable special education laws, regulations, procedural safeguards, timelines, and school policies.
Maintain organized and confidential student records and ensure required documentation is completed and submitted within established timelines.
Participate in collaborative meetings with school personnel and families to address student needs, support educational planning, and promote positive student outcomes.